Administrative Support Assistant III (Pharmacy Administration)
Posting Number: req10559
Department: Pharmacy Administration
Location: UAHS - Tucson
Address: Tucson, AZ USA
Position HighlightsThe R. Ken Coit College of Pharmacy is seeking applicants for an Administrative Assistant supporting the Offices of the Dean and Experiential Education. The position will report to the Dean's executive associate and the Director of Experiential Education. The hours are 8:00 AM - 5:00 PM with flexibility for after hours to assist with special events. Seeking candidate with excellent communication skills, professional demeanor, and desire to be part of a team supporting students, faculty, staff, administrators and visitors.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
1. Provide guidance and assistance as needed to visitors, students, faculty, researchers and other staff on policies, practices and procedures. Greet visitors, screen phone calls, sort incoming mail, receive packages and contact recipient of their deliveries, and maintain package pick-up log.
2. Manage the intake of volunteer pharmacy faculty (preceptors) through the UArizona Designated Campus Colleague process. This will include gathering and submitting paperwork, frequent communication (by email and phone) with pharmacists around the country, including follow up, support and connection to other resources. Various responsibilities related to administration of pharmacy student experiences including contacting preceptors to request submission of grades, hours, or requirements and contacting students to request submission of rotation requirements.
3. Prepare travel authorization forms and expense reimbursements. Place orders and process payments. Track and order supplies for Federal Express and other shipping companies as needed. Act as Pharmacy Administration's Purchasing Card (PCard/Visa) Reconciler. Gather all month-end hard copy back-up, check for errors or unreadable copies, and ensure all information related to transactions are attached and ready for screening. Stay current on financial services policies and procedures.
4. Assist with events, contact event venues, process UArizona liquor license request forms, arrange catering services and submit requests to UArizona Facilities Management (FM) for housekeeping, tables/tablecloths. Be available for set up and break down of events during and after hours.
5. Schedule meetings and assist with travel reservations and itineraries as needed. Anticipate and prepare background materials.
6. Create and update departmental files, database reports, draft invites, and maintain RSVP lists.
7. Assist with additional administrative projects and duties as needed.
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Minimum of 5 years of relevant experience required
*Associate or Bachelor's Degree
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: University Operations
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $18.30 - $23.97
Compensation Type: hourly rate
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.