Job Listings

Executive Assistant to the Provost/Executive Vice President for Academic Affairs

University of Northern Colorado
Job Location:
Greeley, Colorado
Executive Assistants

Job Summary:

The Executive Assistant to the Provost and Executive Vice President for Academic Affairs provides high level executive support to the provost and the office of the provost, including calendar management, meeting and event logistics, meeting support, and oversight of routine office operations. Working independently, this position oversees the provost's administrative affairs, working with highly sensitive and confidential information. The executive assistant has primary responsibility for coordinating the schedule and agenda for the provost, ensuring the provost's time is allocated appropriately between strategic initiatives and operations while maintaining regular engagement with direct reports and colleagues across the division. This position requires extensive coordination with deans, AVPs, cabinet executive assistants, and ASC staff members. The executive assistant must make independent decisions and practice sound judgment, and be especially attuned to the provost's preferences and decision-making style in order to act according to their direction and keep them well informed. The executive assistant serves as a trusted resource for all colleagues and an astute, professional, and knowledgeable representative of the provost and division.

70% Executive Support to the Provost
    • Provide a broad range of high level and proactive support to the Provost and Executive Vice President. Work often involves issues of a confidential and sensitive nature and requires independence, sound judgment, and special attention to equity.
    • Plan and prioritize the provost's schedule by allocating their time according to goals and priorities and ensuring regular contact with colleagues and direct reports.
    • Manage daily itineraries for the provost including providing background information, meeting details, remarks, action items, and follow up.
    • Serve as the primary point of contact for the Provost, triaging the high volume of requests and demands for the Provost's time, diplomatically deferring to others who can handle on behalf of the Provost.
    • Manage all requests for the provost's calendar including internal, external, events, engagement opportunities, and proactive coordination with university calendars.
    • Partner with the provost's office team to ensure the provost's initiatives are attended to.
    • Assist in the management of the provost's correspondence, including drafting/editing/sending documents of varying complexity and level of confidentiality.
    • Manage all aspects of the provost's travel.
    • Provide logistical meeting and event support including room reservations, catering, and invitations.
    • Organize and prepare materials for leadership meetings. Take minutes, track action items, and follow up with team members as needed.
    • Serve as a member of the Academic Affairs Leadership Team.
    • Coordinate Academic Affairs document submissions to the Board of Trustees.
    • Evaluate highly sensitive and confidential materials and assist in determining the best approach for appropriate response based on university and division polices and practices.
    • Support search processes for academic affairs executive level positions, ensuring searches progress in line with the provost's vision and goals. Serve as back up to the search admin.

30% Management of and Support for the Office of the Provost
  • Serve as the office manager. Provide primary oversight for determining and managing office processes and procedures to enhance efficiency and function.
  • Manage processes (spreadsheets, notification processes, tracking, etc.) for faculty comprehensive evaluation, tenure, promotion, contracts, and emeritus status.
  • Apply knowledge of basic principles, rules, regulations, policies, precedents, other guidelines and objectives to communicate with students, parents, colleagues, and other officials to answer inquiries and refer them to the appropriate office or individual.
  • Manage Office of the Provost communications, including campus-wide emails, announcements, and news.
  • Manage the Office of the Provost website and serve as the liaison with the central marketing/communications team.
  • Responsible for the main office phone and email.
  • Coordinate employee leave reporting and annual evaluations.
  • Develop filing and record tracking systems to facilitate document storage and retrieval for the provost's office.
  • Serve as the front line administrator for Faculty Success and Workflow (formerly Digital Measures) and makes recommendations to the Associate Provost.

Minimum Qualifications:

Bachelor's degree or equivalent and appropriate work experience.
Five years of progressively responsible experience, ideally in an office setting.

Preferred Qualifications:

Experience working in higher education.
Experience working in academic affairs.
Experience providing executive-level support.

Special Instructions to Applicants:

Attach resume, cover letter, and a list of references electronically. Review of applications will begin on July 11, 2022.

Salary and Benefits:

Salary range is $65,894-$73,600. Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans. Dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.

Additional Requirements and Information:

Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has been made. The successful candidate must submit original transcripts within one (1) month of hire.

Required Notice: In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online ( and a paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.

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