Job Listings

Assistant Director, Stewardship & Donor Relations - Engineering Administration (165203)

University of Illinois at Urbana-Champaign
Job Location:
Urbana, Illinois
Development and Fundraising

Assistant Director, Stewardship and Donor Relations

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Grainger College of Engineering seeks applicants for the position of Assistant Director, Stewardship and Donor Relations. Reporting to the Executive Director, Advancement the Assistant Director, Stewardship and Donor Relations develops and manages a comprehensive, strategic donor-centered stewardship program by creating and improving standards, procedures, and tools that enable a community of decentralized fund-raising units to act with consistency and to effectively coordinate and implement acknowledgement, recognition and reporting activities so that the donor's experience with the college will foster and sustain long-term meaningful relations with The Grainger College of Engineering.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. For more information, visit

Specific duties and responsibilities include:

  • Collaborate effectively with Central Advancement Team, Department Heads, front-line fundraisers, donors, and others in facilitating the establishment of named funds, monitoring spending of funds, tracking beneficiaries of funds and reporting back to donors on the impact of their giving.
    • Responsible for meeting with donors independently and with major gift officers to effectively ensure donor intent, understanding of the mechanics of their gift and enhancing the donor relationship to increase likelihood of continued contributions.
    • Responsible for creating and implementing meaningful opportunities to engage, thank and retain current and future donors. This includes both in-person and remote communication.
    • Manage funds to ensure donor intent and college needs are respected including meetings and conversations with major gift officers and donors for amendments to funds as necessary.
    • Develop and execute strategic stewardship plans for key donors in collaboration with major gift officers to foster and strengthen long-term relationships for continued cultivation.
    • Develop new practices and increase efficiencies of existing practices of these and other Stewardship and Donor Relations (SDR) efforts. Conduct comprehensive fund review to more effectively monitor funds and systematically work with college and departments to ensure proper utilization.
    • Assist departments and their respective Major Gift Officer (MGO) Liaisons to:
      • accept new gifts (including fund agreement and new fund creation, including other governing documents for existing funds, determining feasibility and appropriate setup for new gifts)
      • collaborate with unit fund administrators/business managers/leadership, with fund management (including review of donor intent, review of available spending budgets, review of funds with issues that require attention such as accumulation, banner sweeps, missing governing docs, etc.)
  • Generate creative solutions for stewarding donors in order to advance the Department(s) and College's efforts to maintain and strengthen high-quality individual relationships with donors working in close partnership with gift officers.
  • Develop and implement stewardship connections between donors and fund beneficiaries including but not limited to scholarship recipient students, graduate fellowship recipient students and faculty named appointment holders. This includes both in-person and remote communication.
  • Advise on and facilitate the recognition of donors in both print and web-based publications in collaboration with unit communicators. Participate in Stewardship and
  • Donor Relations centered events including but not limited to scholarship receptions, award ceremonies, donor appreciation celebrations and regional alumni events.
  • Execute systematic gift fund reviews including reporting on utilization rates to better develop strategic gift fund strategies in the following gift fund purpose categories: unrestricted, scholarship, fellowship, and named faculty appointment funds.
  • Execute gift fund auditing strategies for targeted audits to ensure all gift funds are properly functioning and in compliance with donor intent.
  • Participate in and enhance SDR onboarding documentation and training. Develop and track SDR Metrics.
  • Other duties as assigned, relevant to this position.
  • Work with Central Advancement Stewardship team to determine and develop best practices and communicate with those departments.

Minimum Qualifications:

  • Bachelor's degree
  • Four years of experience in advancement or a related area

Preferred Qualifications:

  • N/A

Ideal candidates will possess the following:

  • Excellent verbal and written communication skills.
  • Ability to appropriately manage sensitive and confidential information.
  • Ability to research and organize information and data with accuracy and attention to detail.
  • Demonstrated success in working independently and as part of a team.
  • Knowledge of The Grainger College of Engineering at Illinois.

The Assistant Director, Stewardship and Donor Relations position is a full-time, benefits-eligible academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.

To apply for this position, please create your candidate profile at and upload your cover letter, resume, and names/contact information for three references by June 29, 2022. Full consideration will be given to complete applications received by the closing date. For further information regarding application procedures, contact Thurman Etchison at

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit "Policy on Consideration of Sexual Misconduct in Prior Employment."

As a qualifying federal contractor, the University of Illinois Systemuses E-Verifyto verifyemployment eligibility. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

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