Job Listings

Student Activities and Leadership Coordinator

Munson-Williams-Proctor Arts Institute
Job Location:
Utica, New York
Student Affairs and Services

Student Activities and Leadership Coordinator

Munson-Williams is seeking a dynamic and creative individual to fill our Student Activities and Leadership Coordinator position.

Why choose Munson-Williams for your next career opportunity? 

Munson-Williams creates transformational arts experiences that cultivate curiosity and creativity, enlighten, educate, and inspire. We offer exceptional benefits such as health, dental and vision plans, generous paid time off, and art classes for you and your family, tickets to live performances, films, and so much more! Discover us at

Munson-Williams-Proctor Arts Institute (Munson-Williams) is an internationally prominent fine arts center serving diverse audiences through three program divisions – Museum of Art, School of Art, and Performing Arts. The Institute was founded in 1919 and annually hosts some 600 events where patrons enjoy exhibitions, performances, art classes, and family-oriented activities.

The Museum of Art is renowned for its art collection and iconic building designed by Phillip Johnson. It is among the nation’s most significant mid-sized art museums. Its renowned permanent collection is focused on 300 years of fine and decorative arts, with strengths in 19th-century American painting and decorative arts, 20th-century through contemporary painting and sculpture, and European Modernism paintings.

The School of Art offers a robust community arts education program featuring a wide range of art classes for the community at large. It also offers a college art program affiliated with Pratt Institute of Art and Design (Pratt MWP) where 200 students spend the first two years of their bachelor of fine arts degree program at the Munson-Williams campus in Utica before completing their studies at Pratt’s main campus in Brooklyn.

The Performing Arts division presents world-famous soloists and ensembles, rising stars, recitals with commentary, cinema, family programs, outdoor festivals and concerts, and a wide array of art-related events in the museum’s 270-seat auditorium or sculpture court, which seats 500 patrons. Regular attractions include a weekly film series, Concerts in the Court, Keyboard Conversations, the For Kids and Families programs, and an annual summer arts festival.

Munson-Williams is located in the heart of New York State with easy travel to the Adirondack region, Cooperstown, Syracuse, and Albany, and just a few hours from Boston, New York, and Montreal.

Position Summary

Under the direction of the Student Life Director, the Student Activities and Leadership Coordinator is responsible for developing educational, social and cultural programs that support student learning and growth. The SALC will also develop student leadership programming that meets the standards set forth in PrattMWP and Pratt Institute mission statements. Assists in the development, planning, organizing and executing special campus events. This position includes evening and weekend hours, as well as participation in the professional staff on-call rotation. This is a 12 month position.

Our Culture

Munson-Williams is committed to community engagement and to diversity, equity, and inclusion. The Student Activities and Leadership Coordinator will model the values and culture of the organization to colleagues and the public by being welcoming, inclusive, and respectful and will value collaboration across the organization.

Essential Job Functions

1. Events and Programs:

  • As advisor to and working with the PrattMWP Programming Board, develops, organizes, plans, executes, and promotes high quality events and programming.
  • Manages budgets, negotiates with vendors, reviews and approves performer contracts and technical riders.
  • Markets student events through weekly emails and coordinating with the Social Media Manager and Marketing and Communications.
  • Develops, promotes, and implements co-curricular, multicultural, intramural events/programs, community service projects, oversee new student groups and clubs registration. 
  • Works with Birnie Bus Shuttle Service, fitness contractors, and Bon Appetit dining services.

2. Student Advising:

  • Act as PrattMWP Programming Board advisor. Train and oversee PrattMWP Programming Board and Student Government Association student members. 
  • Act as the advisor of culturally diverse student organizations, including the Black Student Union and Pratt PRIDE.
  • Select, train, and supervise PrattMWP Peer Advisors for New Student Orientation. 
  • Train and supervise college work-study students assigned to Student Activities.
  • Act as advisor for the Student Gallery Committee.

3. Leadership Programming:

  • Develop and implement student group leader training and instruction programs.
  • Coordinate PrattMWP leadership program, Connections, in order to develop PrattMWP student organization leaders, Resident Assistants, and Pratt Peers into high quality student leaders.

4. Special Events and Programs: 

  • Under direction Student Life Director and appropriate departments where applicable, coordinate planning, organizing, set-up, breakdown, and participating in New Student Orientation; Family and Alumni Weekend; Commencement, and other inter-departmental events and programs.

5. On-Call and Crisis Management:

  • Act as part of professional on-call rotation. Provide crisis intervention in emergency situations, generally under the direction of the Student Life Director, Counselor, or MCAT response team.

6. Pre-College Program: 

  • Develop and coordinate Pre-College Orientation program.
  • Serve as the Pre-College Student Activities Coordinator by developing, planning, and organizing all Pre-College residential programs, activities, and the gallery closing celebration.

7. Committee Work and Other Duties as Assigned: 

  • May be asked to participate with organization-wide committees and special events.

Knowledge, Skills & Abilities

  • This position requires a minimum formal education of Bachelor Degree and 1 to 3 years of experience in planning and coordinating college-level student activities. Desired: Master’s degree in Education, Fine Arts, Student Development, College Student Personnel or related field preferred. Experience working with art students is highly desirable.
  • Effective organizational and time management skills and ability to prioritize tasks, work independently, and follow through on all assignments with minimal direction;
  • Excellent communication skills and polished and professional interpersonal skills to interact with Munson-Williams staff, students, and faculty;
  • Critical thinking, consensus building, and problem-solving skills;
  • Ability to gather information, sort, draft, and provide analysis for budgetary and purchasing projects; and
  • Ability to read budget reports and accurately prepare fiscal documents and forms.
  • Ability to work with Google Suite, Microsoft Word, Excel, and PowerPoint and various software programs and familiarity with student database software.
  • Some lifting requirements for set-up and take-down for student or other events.

To apply:

If you don’t meet 100% of the above qualifications or check off all the boxes, you should still seriously consider applying. An important part of our interview process is understanding why this position and our mission particularly resonated with you.

Applications will be reviewed as received. Send your cover letter, resume, and three professional references:

Munson-Williams-Proctor Arts Institute, 310 Genesee Street, Utica, NY 13502

Inquiries on this position: Human Resources (315) 797-0000, extension 2153

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