Job Listings

Administrative Support Professional I (Part Time)

The University of Arizona
Job Location:
Tucson, Arizona
Administrative Assistants

Posting Number: req10530

Department: Asthma/Airway Disease Rsch Ctr

Location: UAHS - Tucson

Address: 1501 N. Campbell Ave., Tucson, AZ USA

Position Highlights

The Asthma & Airway Disease Research Center seeks an outstanding candidate for an Administrative Support Professional. The ideal candidate will assist the Cystic Fibrosis Foundation (CFF) Data Safety Monitoring Board (DSMB) Chairman and Leadership Team in initiating and managing Data Monitoring Committees (DMC) on behalf of clinical trial sponsors. The candidate will analyze and prepare confidential reports for DSMB members utilizing the secure web portal, monitor and manage the expenditures of each project and submit monthly invoices to clinical trial sponsors - reconcile accounts and payments received reporting to CFF grants and accounting office. The successful candidate will maintain calendars, make travel arrangements, and prepare expense reimbursements, attend and assist in the coordination of Continuing Medical Education (CME) for the Board, in addition to attending and assisting in the coordination of the CFF Therapeutics Development Network (TDN) annual spring meetings.
The Cystic Fibrosis Foundation (CFF) established a Data Safety Monitoring Board (DSMB) in 1999 to monitor clinical trials in the Cystic Fibrosis (CF) patient population, the goals being to ensure participant safety and scientific integrity. The DSMB thrives under the leadership of Drs. Wayne Morgan, Lynne Quittell and Richard Simon. The Cystic Fibrosis Foundation (CFF) Data Safety Monitoring Board (DSMB) is responsible for protecting the safety and welfare of people with CF who participate in clinical trials approved by the CFF's nonprofit drug discovery and development affiliate. The DSMB is comprised of experts in the field of CF with a core leadership group.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Manage and maintain multiple Primary Investigator's calendar/daily activities.
  • Arrange and process travel for DSMB Chairpersons.
  • Update DSMB Chairperson's CV, Licensing, and Credentialing.
  • Cross-train with current DSMB Coordinators to support their activities and
    back-up as needed.
  • Provide administrative support to DSMB Chairperson.
  • Initiate, manage, and close out communications between clinical
    trial sponsors and the DMC.
  • Assist in the generation and revision of DMC
    Charter documents.
  • Oversee communications between the clinical
    trial sponsors and the DMC.
  • Assist with organization of national continuing
    education sessions for the DMC members.
  • Schedule conference calls between DMC members
    and the Sponsor's clinical trial team, initiate and attend conference calls.
  • Record and create minutes for editing and
  • Manage the collection, organization, and
    storage of all confidential information held by the DMC in a highly secure
  • Draft formal recommendations from closed
    sessions for Chairs editing/approval and signature; finalize and send to
    clinical trial sponsor in PDF format.
  • Track DMC and Sponsor related issues to
  • Coordinate annual renewal work for DSMB members
    with training and confidentiality agreement processing.
  • Collaborate with the DSMB Program Manager to
    manage the Sharepoint website and to provide backup.
  • Assist with DSMB special projects.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained
    through experience required.
  • 1 year of relevant work experience required.

Preferred Qualifications

*Stellar organizational and management skills with the ability to manage several projects simultaneously. *Excellent written and verbal communication skills. *Demonstrated technological skills in Microsoft Office applications & data management applications, (SharePoint preferred). *Ability to work with senior management on appropriate response and action to emerging issues. *Experience in the health industry and clinical research preferred.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 30

Job FTE: 0.75

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $22.95 - $30.06

Compensation Type: hourly rate



Career Stream and Level


Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Meg Rother-Gossmann |

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Cover Letter of Interest TIP: Your Cover Letter should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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