Job Listings

Program Coordinator

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req10493

Department: AZ Simulation Technology & Edu

Location: University of Arizona Health Sciences

Address: 1670 East Drachman Street, Tucson, AZ 85721-0001 USA

Position Highlights

This position coordinates the day-to-day operational needs of the Arizona Simulation Technology & Education Center (ASTEC). As the program coordinator, the selected candidate will be involved in managing the procurement and purchasing of supplies and equipment, liaising with a variety of stakeholders and vendors, and ensuring that the lab is outfitted with the tools and information necessary to execute ASTEC's educational mission.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Assist with contract coordination and business transactions through the UAccess systems, including but not limited to, time and labor process, procurement of supplies and equipment, preparation of disbursement vouchers, and PCard purchases.
  • Liaise with students, faculty, staff, outside/community agencies, and vendors in facilitating program objectives.
  • Develop and facilitate workshops, meetings or conferences with high impact on program and/or participants, coordinate logistics, scheduling and participant communications.
  • Coordinate program activities, including maintenance of program learner management system, with departments or staff to ensure optimum efficiency and compliance with appropriate simulation center policy, procedures, and healthcare education priorities.
  • Confer with and advise staff, students, and others to provide technical advice, problem-solving assistance, answers to questions and program goals, and policy interpretations.
  • Plan and assist with the setup of medical simulation training events including assembling equipment and preparing learner groups/faculty; assist with the disassembling or disassembles medical simulation equipment.
  • Prepare grant submittals and administer proposals for funding and/or funding continuation from outside sponsors.
  • Prepare budget proposals and recommend equipment and resources for program.
  • Coordinate the maintenance of the physical lab space.
  • Coordinate and host ASTEC tours for VIPs, university and other ASTEC stakeholders, and outreach organizations.
  • Support faculty development initiatives.
  • Liaise with, maintain accountability, and build relationships with simulation vendors.
  • Coordinate logistical management of staff travel arrangements.
  • Create, distribute, and track invoices for external ASTEC customers.
  • Ensure accurate tracking of ASTEC expenditures.
  • Provide executive assistant assistance to the Executive Director.
  • Additional duties as assigned.

Minimum Qualifications

  • 1 year of relevant work experience required.
  • Bachelor's degree or equivalent advanced learning attained through experience required.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $22.95 - $30.06

Compensation Type: hourly rate

Grade

7

Career Stream and Level

PC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Christina Partica | cpartica@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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