Job Listings

Assistant Director, Principal Gifts Strategy & Communications

University of Chicago Booth School of Business
Job Location:
Chicago, Illinois
Development and Fundraising


The Assistant Director, Principal Gifts Strategy & Communications is responsible for performing complex and diverse responsibilities in support of fundraising goals for the Chicago Booth Advancement. Reports to Senior Director, U.S. and Global Individual Giving, and takes direction from other members of the Principal Gifts team.

Coordinates the advancement activity of the Dean and Deputy Dean and the outreach of the Dean’s office to donors and prospects, manages the briefing and debriefing process for all visits completed by the Dean and Deputy Dean. Guarantees the accuracy of all prospect related information in Griffin, the University’s alumni database, serve as a power user of the database, assists the work of the Booth Advancement’s prospect management team, and generates reports to track and guide the office’s work with principal gift prospects. Helps gift officers effectively utilize Booth leadership to help meet fundraising goals, creates itineraries and briefings for Deputy Deans and faculty as needed.

Provides information in response to specific requests, directs calls and other relevant information to appropriate individuals while using discretion and judgment with confidential information. Develops a network of internal contacts and provides advisory assistance to other Booth and University offices that seek it. Encouraged to initiate projects that will be beneficial to the Advancement Team and expected to anticipate next steps and follow-up related to fundraising activity and active prospect management at the Principal Gift level.

JOB LOCATION: 401 N Michigan. Ave, Chicago, IL 60610/ Hybrid


This role will coordinate the activity of the Principal Gifts team, particularly in relation to the Dean and Deputy Dean’s work with prospects and donors. Serves as a secondary moves manager to facilitate, organize, and execute fundraising activities for principal gifts officers.

  • Acts as main contact and liaison for gift officers with the Dean’s Office; manages the scheduling, briefing and debriefing process with the dean. Organizes the dean’s travel for development. 
  • Writes briefings, acknowledgements, special greetings, proposals, one-pagers, and a broad spectrum of strategic fundraising materials created for specific audiences such as a donor or prospective donor, family foundation, or volunteer solicitor. As part of the process, they establish, monitor, and execute a timeline, build a persuasive case for each piece, consider the specific audience, and integrate influential facts or statistics. Ensures the timely production and transmittal of the dean’s correspondence with principal gift prospects.
  • Acts as a project manager for proposals and other written documents, and coordinates with the Centers team and Marketing and Communications.
  • Collaborate with Research team to ensure the timely production of briefings for leadership and principal gift officers.
  • Coordinates recognition and stewardship with the Donor Relations team.
  • Manipulates and analyzes data to integrate information from Griffin, Community Directory, CRM, and other databases into various reports/summaries. Creates reports from scratch related to alumni and prospects; assures appropriate information is captured in all applicable donor files and in Griffin.
  • In collaboration with the Prospect Management team, share relevant reports to assist gift officers in active prospect management. Update Griffin, the alumni and donor database of records, by creating prospect actions and maintaining solicitation data, strategy, and next steps. 
  • Participate in prospect strategy development as it relates to prospect qualification, cultivation, stewardship, etc. Assist in the preparation of prospect briefings, travel agendas and materials for gift officers, deans, and Chicago Booth leadership.
  • As needed, manage a small portfolio of donors in stewardship for principal gifts.


  • Bachelor’s degree or higher.
  • A minimum of three years of work experience in nonprofit management, development, alumni relations, marketing, public relations, or similar work.
  • Interest in pursuing a career in development is preferred.
  • A strong commitment to customer service, proven track record of problem solving, and the ability to manage multiple projects and relationships.
  • Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.
  • Demonstrated skill and knowledge of, or ability to quickly learn the internal workings of the University and the technology tools available to Chicago Booth staff, including Microsoft Windows, Microsoft Outlook, Word, Excel, PowerPoint and Access required.
  • Ability to work independently, yet collegially and collaboratively in a team setting.
  • Ability to manage confidential information with discretion and tact.
  • Ability to work occasional evenings and weekends.
  • Familiarity with the University of Chicago.

Interested candidates should apply directly to the University of Chicago job board. Only applicants that apply directly to the job board will be considered for the position. If the link does not send you to the job posting please copy and paste into your web browser. Thank you for your interest in The University of Chicago, Booth School of Business!

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