Job Listings

Administrative Support Assistant II (Part-Time)

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req9900

Department: Medicine

Location: UAHS - Tucson

Address: 1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The Department of Medicine, Division of Gastroenterology is seeking an Administrative Support Assistant to support the Division and its faculty. A high degree of professionalism, organization, discretion, initiative, collaboration, and ability to follow instructions while using good judgment is expected. Effective communication, in both oral and written communications, with faculty, professional staff, and work colleagues is required to meet the diverse needs of the division. The person in this position will require initiative and independent judgment for the supporting of individual physicians as required. The ideal individual will have excellent time management skills with the ability to work effectively both independently and as part of an administrative team that consists of Faculty, Division Managers, and Administrative Staff.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

- Maintain GI UA Website to ensure data and information is up to date.

- Provide assistance as a backup and administrative support to the front desk.

- Maintain office equipment and order office supplies as needed.

- Assist with P-card requests and faculty reimbursements when requested.

- Maintain electronic documents and records in the departmental shared drives.

- Coordinate room reservations for events.

- Distribute mail throughout the division.

- Provide support in planning multiple conferences, events or meetings; communicate arrangements to appropriate individuals and draft letters to conference speakers.

- Handle IT support requests and facilities management requests.

- Assist faculty and guest speakers when preparing for Grand Rounds.

- Provide administrative support to the department Promotion & Tenure Representative and UA Vitae.

- Provide guidance and support for On-site Visits for Physician candidates.

- Coordinate with other campus entities to fulfill divisional requests and needs.

Minimum Qualifications

  • Minimum of 3 years of relevant experience required.
  • High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications

*Comfortable with managing electronic files, and updating/utilizing many websites. *Some familiarity with social media environment and comfortable with drafting messages, memos, and editing. *Ability to work on ongoing projects, and multitask with various deadlines. *Ability to handle multiple requests and prioritize. *Proficient in Office, Outlook, Excel, and Word.

FLSA: Non-Exempt

Full Time/Part Time: Part Time

Number of Hours Worked per Week: 20

Job FTE: .50

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $14.91 - $18.50

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Cynthia Campas | Ccampas@deptofmed.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

If invited for an interview, please provide three professional references.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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