Job Listings

Assistant Executive Director Alumni & Annual Giving

Austin Peay State University
Job Location:
Clarksville, Tennessee
Development and Fundraising
Position Summary

Reporting to the Vice President of Alumni, Engagement and Philanthropy, the Assistant Executive Director is a strategic leader and thinker who draws upon original ideas to make informed decisions while working independently. This position is responsible for planning, developing and implementing a comprehensive alumni relations and annual giving program to meet annual goals for fundraising, alumni engagement, as well as managing related events and fundraising programs. Primary responsibilities include designing and implementing strategies to sustain and strengthen the Annual Fund, ensuring the APSU Alumni Board is a productive partner in support of the University, building and strengthening current and future relationships among alumni, parents and friends of the University. The position has signification responsibilities for strategic planning, fiscal management and program development in support of the University's strategic advancement goals.

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 10,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located approximately 40 miles northwest of Nashville, TN.

Primary Duties and Responsibilities

  • Develop strategic plans to assess the performance of alumni and annual giving processes and programs through research, data analysis, portfolio creation and project management to set priorities, focus resources, strengthen processes to ensure the office operations are working toward meeting goals and intended outcomes, while assessing and adjusting directions in response to changes.
  • Serve as Executive Director of the University's National Alumni Association; manage overall operations of the National Alumni Association including budgets and fiscal expenditures.
  • Supervise development and execution of programs for alumni to enhance affiliation with the University, including reunions, Homecoming events, Candlelight Ball, award events and alumni initiatives throughout the year that advance relations between the University and its alumni.
  • Assist in operation of a comprehensive undergraduate program to develop affinity for alumni programs among students before they graduate.
  • Identify, cultivate and recruit new alumni leadership for boards, volunteers, committees, and programs to provide ongoing productive relationships with the University.
  • Create strategic planning to ensure stewardship of established National Alumni Chapters and opportunity for future growth.
  • Implement alumni travel programs, both domestic and international intended to cultivate alumni relations with the University.
  • Supervise revenue producing affinity programs including the alumni affinity card, logo, merchandising, insurance program and alumni travel program. Identify opportunities to generate additional unrestricted funds through such programs.
  • Work closely with Public Relations and Marketing to assist in bringing public attention to news about the University's alumni and friends. Serve as editor for the publication process of the alumni magazine.
  • Work closely with the Athletic Department to assist and help execute alumni events in connection with University's athletic programs.
  • Communicate effectively with the University's alumni and friends.
  • Manage the staff of the Alumni and Annual Giving Office.
  • Serve on University committees as assigned.
  • Serve as a representative of the Vice President of Alumni, Engagement and Philanthropy in his absence as needed.
  • Perform other job-related duties as assigned.
Annual Giving:
  • Design and implantation of a comprehensive proactive annual fund plan that focuses on retention, expanding the donor base and increasing individual annual support of University programs and campaigns with the Assistant Director of Annual Giving.
  • Design and conduct mass solicitation programs via direct mail, online, and giving days with the Assistant Director of Annual Giving.
  • Oversee annual giving solicitation calendar to ensure deadlines are met and communications are coordinated with appropriate timing with one another.
  • Provide guidance to the Assistant Director of Annual Giving for the faculty and staff campaign: identifying, recruiting and solicitation of employees; working with the Communications Specialist and APSU Public Relations to craft a university-wide communications plan for the campaign; provide timely updates and recognition to university employees.
  • Responsible for managing a donor portfolio
  • Provide guidance to the Assistant Director of Annual Giving with leadership giving programs that include the Tower Club (the President's leadership annual giving society) and other annual giving leadership programs such as the Monocle Society in partnership with the Athletics department.
  • Oversee the Senior Class Giving program to establish a philanthropic relationship between soon-to-be alumni and the University.
  • Analyze and track data for reporting goals, research short comings and meet the fundraising needs to areas of support through utilizing Raiser's Edge.
  • Identify, cultivate, solicit and steward gifts from individuals by maintain frequent contact with current annual giving donors and developing new relationships with prospects.
  • Identify prospects to feed the young alumni pipeline for the Assistant Director of Annual Giving.
  • Develop and implement a plan of reporting weekly, monthly and annual giving updates that include needs, progress and impact to the University and constituents. Ensure timely and consistent production of reports to the Vice President and department.
  • Stay abreast of annual giving trends and strategies including social media and other digital fundraising tactics.
Knowledge, Skills, and Abilities
  • Ability to interact in an effective and appropriate manner with diverse populations, the University community and the public.
  • Ability to communicate effectively and appropriately.
  • Ability to effectively supervise personnel and complete all associated personnel actions in a timely and accurate manner.
  • Ability to recruit, train and motivate alumni volunteers at regional and national levels.
  • Ability to maintain confidentiality of records and information.
  • Ability to detect and correct grammatical and spelling errors in written correspondence.
  • Ability to maintain files accurately, in paper and in software programs
  • Ability to handle multiple tasks simultaneously.
  • Ability to work independently with minimal supervision and take a great deal of initiative.
  • Ability to work as a team member.
  • Ability to develop and execute short-term and long-range strategic plans.
  • Ability to work closely with the Alumni, Engagement and Philanthropy office to facilitate the cultivation and solicitation of prospects.
  • Ability to effectively manage budgets.
  • Ability to efficiently operate a personal computer and associated software (Outlook, Word, Excel, etc.) as well as Raiser's Edge.
Required Minimum Qualifications
  • Bachelor's degree, Master's degree preferred;
  • Austin Peay State University graduate preferred;
  • A minimum of three years work experience in alumni programs, philanthropy, sales and marketing or higher education programs;
  • Experience working with volunteers;
  • CRM experience, Raiser's Edge preferred;
  • Proven communication skills;
  • Excellent leadership, interpersonal, organization and managerial skills;
  • Ability to travel frequently and to work evenings and weekends as necessary.;
  • An official transcript and a background check will be required of the successful applicant.
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