Job Listings

Graduation Services Advisor

The University of Arizona
Job Location:
Tucson, Arizona

Posting Number: req10006

Department: Office of the Registrar

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Graduation Services Advisor (GSA) assists students and staff through the degree candidacy process, oversees degree audits, and provides input on academic policy issues. The GSA participates in process improvement related to degree awarding and diploma management. As a member of the Graduation, Records, and Certifications team, the GSA will also serve as a liaison to colleges and other units in support of student persistence and degree attainment. The Office of the Registrar is responsible for the accuracy and integrity of the academic record. Serving all students, faculty, academic units, and student support functions, the Office is charged with the implementation of academic and student policies and their alignment to state and federal regulations and accreditation standards. The Office strives to be a leader and thought partner in creating efficient processes that are designed in a way that supports student success and service excellence.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Duties and Responsibilities:

  • Advises students and staff on the degree candidacy application process, degree audits, and academic policy issues.
  • Certifies completion of degree programs and posts degrees on the student information system (UAccess).
  • Makes adjustments to students' records including changing or adding majors and minors and adjusting repeat codes.
  • Assists team lead with current and new projects that will provide more efficiency in the awarding process.
  • Management of the diploma service provided, including student inquiries.
  • Serves as college liaison with faculty and staff advisors and students, maintains accurate records of degree audits, and responds to phone, email, and in-person inquiries regarding application for degree candidacy, senior degree audits, and graduation issues.
  • Assists other University offices with graduation needs.
  • Participates in testing new programs and processes.
  • Additional duties as assigned.

Knowledge, Skills, and Abilities:

  • Extensive knowledge of University policies to ensuring degree awarding is in compliance.
  • Ability to effectively use standardized software programs including Microsoft Office Suite and UAccess.
  • Skills in database, spreadsheet, and word processing applications.
  • Ability to learn new software and systems.
  • Good written and verbal communication skills.
  • Focused attention to detail and a high standard of excellence.
  • High levels of initiative, dependability, flexibility, and motivation.
  • Ability to establish, maintain, and sustain positive, professional working relationships internally and crossfunctionally.
  • Ability to work independently and as part of a team in an office environment.
  • Ability to multi-task during critical time periods.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience required.

Preferred Qualifications

  • Experience working with diversity and inclusion in the workplace.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $38,892

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Registration & Records

Job Function

Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Amanda Gluski

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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