Administrative Assistant, University Advancement
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Administrative Assistant, Office of the Senior Vice President,
University Advancement reports to the Associate Director, Office of the Senior
Vice President, University Advancement, supports the Executive Director,
University Advancement, and also provides support to the Senior Vice President
and supervises 1-2 student employees.
The Administrative Assistant interacts on a daily basis with the
highest level external and internal constituents of University Advancement,
including the President's Office, the Board of Trustees and principal donors to
provide seamless, high-end customer service. A high level of proficiency in Google Apps for Education is also
The Administrative Assistant works alongside fundraisers,
university colleagues and external constituents to develop, support and
maintain programs and activities consistent with securing philanthropic support
for the university.
Primary responsibilities include: supporting the Executive
Director; managing the budget of the office of the SVPUA; managing athletics
tickets; preparing and handling materials related to the fundraising activities
of the President, Senior Vice President and Executive Director. Preparing materials for prospect visits,
reviewing drafts of letters of intent, completing transmittal forms for pledges
and gifts received > $10,000, filing visit reports in the CRM, drafting gift
acknowledgments, as well as requesting research and pulling additional donor or
prospect information from various systems are some specific responsibilities. In addition, the Administrative Assistant
assists with coordinating efforts in preparing and handling materials related
to the fundraising activities of the University President and other members of
academic leadership. These actions
facilitate a smooth, comprehensive flow of needed information surrounding donor
solicitations, meetings and events, and other similar fundraising. Assists fundraisers in identifying the most
desirable prospects and donors for local visits and regional trips and assists
with the tracking of results. The
Administrative Assistant also supports the work associated with external
constituents' visits to campus, meetings and special events, often interfacing
with the Programs and Events team, to maximize event effectiveness within
budgetary guidelines. Given the
extensive independent contact with external constituents including alumni and
parent volunteers, donors, and university officials, this position requires
strong interpersonal and organizational skills with attention to detail and
accuracy; excellent oral and written communications skills; and complete
discretion and good judgment regarding the handling and storing of confidential
data. Ability to adapt to extremely tight
timelines is essential.
Full-Time Equivalent Hiring Range:
$47,500 to $59,350; salary commensurate with relevant experience.
This position requires 3-5 years of increasingly responsible
administrative experience in a professional setting; strong interpersonal and
organizational skills with attention to detail and accuracy; excellent oral and
written communications skills including effective phone communication skills;
accurate typing skills; a working knowledge of Google Suite and Windows PC,
including Microsoft Office, and familiarity with Customer Relationship
Management databases; exceptional proofreading; strong attention to detail; a
commitment to accuracy; and very adept at handling multiple tasks and working
well within deadlines. Also requires
good judgment, discretion in handling confidential materials, ability to work
independently without close supervision, and flexibility to work beyond the
regular hours of the workday when necessary. Candidate must possess solid knowledge of grammar and punctuation.
Requires a high school diploma, bachelor's degree preferred. Candidates should be highly motivated to work
in a fast-paced environment that will require some night and evening work.
Must be a team player who is highly motivated and dedicated to the
goals of advancing higher education and have an appreciation for Jesuit
Catholic education and the goals and values of Boston College.
The office of University Advancement supports the mission of
Boston College by promoting a culture of inclusion that values each individual.
Our recruiting practices support that commitment to build diverse teams
reflecting our community; students, alumni, parents and friends of Boston
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
- Paid Holidays Annually
- Generous Sickand Vacation Pay
- Additional benefits can be found onhttps://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination.