Job Listings

Chief of Staff, Texas McCombs

Company:
University of Texas at Austin
Job Location:
Austin, Texas
Category:
Other Administrative Positions

Job Posting Title:

Chief of Staff, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As an Equal Opportunity Employer, the McCombs School of Business believes that diversity in our faculty, student, and staff populations is integral to our core purpose of educating leaders that create value for society. We welcome applicants from under-represented groups and those who can demonstrate a commitment to inclusion.

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is diverse, supportive, and challenging. What starts here really does change the world.

To learn more about the McCombs School of Business, please visit https://www.mccombs.utexas.edu/.

Purpose

The Chief of Staff position at the Texas McCombs School of Business (MSB) is a key contributor and facilitator responsible for prioritizing, supporting, and managing complex projects, initiatives, and workstreams that have a school-wide and/or university-wide impact. This position reports to the Dean of the MSB and interacts with MSB and University leaders in providing strategic and operational excellence for the Office of the Dean. The Chief of Staff supervises administrative support staff, maintains a professional presence, and coordinates the activities of the Dean with internal and external constituencies of the School. The position requires leadership acumen, both strategic and influential, unwavering commitment to excellence, situational awareness, creativity, and indefatigability in delivering and championing ideas, individuals, teams, work products, and any other Office of the Dean initiatives. The Chief of Staff will report directly to the Dean of the McCombs School of Business and the Office of the Dean is led by Dean Lillian F. Mills with a leadership team and executive committee of various Associate and Assistant Deans and Directors.

Responsibilities

Project Management and Strategic Initiatives

  • Support MSB initiatives identified by the Dean.

  • Drive the development of project plans, timelines and goals; track and communicate key performance indicators (KPIs) for the strategic plan.

  • Identify poorly defined research or strategy questions and independently develop a structured perspective. Recommend solutions and solve problems.

  • Build effective and collaborative relationships with internal and external stakeholders.

  • Assist the Dean with identifying and engaging new entrants to Texas who provide strategic opportunities for MSB brand enhancement.

  • Provide written, presentation, and oral updates to stakeholders as needed.

  • Manage relationships with external consultants to assure timely fulfillment.

  • Support internal and strategic communication in partnership with the Dean

  • Coordinate with Communications and Development staff to ensure Dean preparedness and maximum impact for internal and external presentations, including crisis communications.

  • Continuously learn context about MSB and Dean's priorities (“what would Dean Mills say?”)

  • Other special projects to assist the Senior Associate Deans as assigned by Dean.

Administrative and Business Responsibilities

  • Serve as a member of the Dean’s senior leadership and strategic planning team.

  • Lead the Office of the Dean, including long-range schedule planning; establishing cadence and priority of Dean’s time in and out of the office for meetings with key stakeholders. Assist the Dean with executive-level search endeavors, when necessary, and facilitate onboarding processes for senior leaders who will report directly to the Dean.

  • Manage and/or staff ad hoc and exploratory committees established by the Dean.

  • Manage the Dean’s commitments to key University and external priorities and initiatives.

  • Handle special projects on the Dean’s behalf.

Productive, Professional, High Quality, and Inclusive Work Environment

  • Create an extraordinary team environment.

  • Display good nature and calm under pressure.

  • Provide an ear for the Dean for staff morale at MSB and suggest enhancements.

  • Supervise administrative support staff in the Office of the Dean.

Required Qualifications
  • Bachelor’s degree and at least ten years of relevant professional experience is preferred.

  • Broad and deep experience in the administrative functions and services of a complex organization with highly diverse stakeholders.

  • Ability to represent the Dean and the Office of the Dean in meetings with high-level individuals from all walks of life.

  • Personal style that highlights confidence, credibility and professional maturity. Previous success developing collaborative relationships with multiple stakeholder constituencies and diverse populations.

  • Excellent project management skills with ability to manage multiple high-impact projects simultaneously. Ability to track and maintain multiple short and long-term deadlines.

  • Excellent oral and written communication skills that are clear, succinct and effectively convey the Dean’s voice orally and in writing.

  • High proficiency with Microsoft Office applications. Life-long learner who expands and deepens skill sets, proactively undergoing training.

  • Previous success navigating change, dealing with ambiguity, and leading from the front.

  • Honest with the highest integrity. Flexible and open-minded, yet able to take a stand when necessary and navigate difficult conversations/settings.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
  • MBA or related Master's degree

  • Previous experience in higher education and/or a business school.

  • Ability to work in, appreciate, and understand the priorities of a research-oriented academic community.

  • A service-oriented approach towards our School of Business community members, including faculty, students, administrators, staff, guests, and alumni.

  • Previous success managing full-time staff

Salary Range
  • $110,000 + depending on qualifications

Working Conditions
  • Evening and weekend hours may be required during peak periods and for special events.

  • Work in standard office conditions with repetitive use of keyboard at workstation.

  • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

  • This position is Austin, TX-based and eligible for hybrid work

Required Materials
  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

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