Job Listings

Program Coordinator

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Communications, Marketing, and Public Affairs

Posting Number: req9801

Department: Biosystems Engineering-Res

Location: Tucson Area Farms

Address: Tucson, AZ USA

Position Highlights

The Controlled Environment Agriculture Center (CEAC) and Department of Biosystems Engineering (BE) are currently seeking a reliable and talented Program Coordinator for Administration & Marketing. This position will be based at CEAC, 1951 E Roger Road, Tucson, AZ 85719. This full-time position is primarily responsible for planning, organizing, and implementing programs and activities for CEAC & BE. In addition, this position will carry out operational duties such as enhancing the marketing, branding and advertising of the CEAC & BE programs. The incumbent of this position will collaborate and coordinate with the Administrative Associate for the BE department head, Biosystems Engineering program coordinators and advisors, as well as other academic units with controlled environment agriculture programs within the College of Agriculture and Life Sciences. This position requires the ability to manage long-term deliverables; attention to detail; strong writing, editing, and organizational skills; a strong customer service orientation; ability to work with diverse teams; and the ability to work proactively and jointly with the BE Administrative Associate.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Provide administrative support for the Director of CEAC and, as priorities permit, CEAC faculty.
  • Work closely with and take direction for work priorities from the Director of CEAC consistent with CALS and unit goals, programs, and plans.
  • Work closely with CEAC Director for marketing and branding activities to enhance the websites, social media presence and communication for BE & CEAC alumni, stakeholder, student recruitment, and other relations.
  • Work proactively and jointly with the BE Administrative Associate and Sustainable Plant systems Program Coordinator/Academic Advisor.
  • Help with communications with CEAC' Board of Advisors.
  • Coordinate planning, organizing, and related processes of CEAC's intensive workshops and annual engineering and crop production short courses, and help with other relevant educational and technical meeting and conference organizations.
  • Supervise and train student workers in front office operations to ensure smooth appointment scheduling and quality customer service.
  • Ensure a high level of customer service in responding to in-person, phone, and email inquiries.
  • When student workers are on duty, serve as a second layer of support service for customer service response.
  • Coordinate production and mailing of communication material, including online, print, and other media, for all CEAC activities, programs, and projects, as assigned.
  • Coordinate and maintain CEAC mailing lists, newsletters, online sites, and social media, as necessary.
  • Coordinate and prepare special reports for management, as assigned.
  • Assist with the generation of grant reports, monitor the collection and storage of data, and develop processes to improve the accuracy and efficiency of data collection and reporting.
  • Coordinate and collaborate with selected outside vendors for all operations of the CEAC, and as assigned.
  • Serve as a liaison between academic units with controlled environment agriculture programs for procedural and process activities.
  • Generate surveys on post-graduation employment data and create appropriate reports for administration.
  • Drive to main campus as needed to collaborate with BE programs/staff
  • Additional duties as assigned.

Knowledge, Skills & Abilities

  • Organizational and time management skills and the ability to multi-task and work independently.
  • High proficiency with Microsoft Office Suite, including: Excel, PowerPoint, Outlook, and Word
  • Ability to be flexible and responsive in a team-based environment.
  • Demonstrated ability to write, edit, coordinate, and maintain online, print, and social media publications. 
  • Demonstrated knowledge of Controlled Environment Agriculture Programs within College of Agriculture and Life Sciences (CALS) and related professional print, blog, online, and social media publications and resources. 
  • Demonstrated proficiency with effective marketing and communication practices, webpage development and management.
  • Demonstrated ability to communicate effectively with university communities (i.e., student workers, prospective students, administrators, staff, and faculty).
  • Demonstrated ability to organize and maintain general correspondence, media development, event, and other distribution and activity address lists, and to use same effectively.
  • Demonstrated ability to use good marketing knowledge and practice in the advancement of assigned goals, programs, and plans, and to apply these appropriately.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required
  • Minimum of 3 years relevant work experience required.

Preferred Qualifications

  • Demonstrated ability and experience in organizing and implementing conferences and workshops.
  • One year or more of experience with and demonstrated knowledge of UAccess and UA & CALS administrative and action processes and procedures.
  • One year or more experience of with and demonstrated knowledge of UA administrative structure and policies.
  • Two years of marketing, media and/or recruitment program experience.
  • One year or more of specialized experience in recruitment, volunteer coordination, and/or social media, for a total of two years or more experience in combination.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Outreach and Community Engagement

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

6

Career Stream and Level

PC2

Job Family

Cmty Outreach

Job Function

Outreach & Community Engage

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Murat Kacira

mkacira@arizona.edu

Hiring Committee Chair

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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