Job Listings

Administrative Assistant, Veterans Education & Transition Services

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req5708

Department: Student Programs

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

This position is responsible for all administrative support functions of Veterans Education & Transition Services, as well as some support for Military-Connected Benefits & Certifications. This includes managing the VA Work Study program, oversight of VETS social media platforms and accounts, and all other administrative support functions of the unit. The position reports to the Director of VETS.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative Support

  • Provide administrative support to Veterans Education & Transition Services
  • Serve as administrative liaison to Military-Connected Benefits & Certifications
  • Participate in all planning and logistics for events
  • Manage organizational calendar for department
  • Coordinate departmental travel for VETS Staff
  • Coordinate appointments for Director and stakeholders
  • Maintain unit listservs, phone contacts, directories, shared drives, mailboxes, office supplies and equipment, student position postings etc.

VA Work Study Program Site Supervisor

  • Serve as Site Supervisor for Department of Veterans Affairs Work Study Program within VETS
  • Submit contracts and hours sheets for all work studies
  • Mitigate pay issues if they arise
  • Coordinate interviews for new VA Work Studies
  • Maintain and update VETS Work Study Handbook and Standard Operating Procedures
  • Develop and manage new hire training at the start of each semester

Fiscal Support

  • Ensure proper P-Card usage and reporting, including collecting/uploading receipts, making departmental orders, and signing out the P-Card to authorized agents

Marketing and Outreach

  • Update VETS website
  • Manage social media handles
  • Assist with promotional material design and ordering

Knowledge, Skills & Abilities

  • Understanding of veteran issues and military-connected student programming

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Must
    be able to work occasional additional hours as needed to provide
    support and assistance to the Director.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $13.56 - $18.33

Compensation Type: hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Bruce Grissom

bgrissom@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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