Job Listings

Assistant Director, Annual Giving and Development Operations

The University of Arizona
Job Location:
Tucson, Arizona
Development and Fundraising

Posting Number: req9933

Department: Administration and Athletics

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The principal objective of this position is to assist with the annual giving program and internal operational needs of the Development staff. This includes a focus on annual giving and increasing the number of wildcat club members. Also focusing on developments systems and data associated with development and reporting.

The University's strength in undergraduate education and scientific research is paralleled by its excellence on the playing fields, courts and other venues of its 21-sport Intercollegiate Athletic Program. The Arizona Wildcats compete in the tradition-rich Pacific-12 Conference, "The Conference of Champions." For a more comprehensive view of what makes working in our department unique, please visit the websites at:

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Duties & Responsibilities:

  • Eloqua-Mass Communication for Wildcat Club & A Club: Creating and distributing mass emails for both the Wildcat Club and the A-Club. Examples include, large scale solicitations, A-Club monthly newsletters, event invites, parking updates etc.
  • Reporting: Help with development reporting needs, including fundraising and revenue reports. Regular and ad hoc reporting requests including working with PAC 12 partners in using DOMO software.
  • Software and Data Support: Provide support for development operations for both Paciolan and Salesforce software's. Salesforce, uploading opportunities, development maintenance. Paciolan, preparing renewals, data clean up, book organization.
  • Business Office and Foundation Liaison: Liaison for business office and foundation for gift reporting and processing.
  • Student Wildcat Club, Legacy Lane and Recent Grad programs, Assist in soliciting new members in person both one-on-one and at events; attend new student orientation sessions. Run day-to-day operations of Student Wildcat Club including game day check-in for all men's basketball games. Manage email campaigns and program coordination
  • Thank-a-thons, Plan, organize, and execute quarterly thank-a-thons with student-athletes. Work with development liaison and coaching staff to coordinate logistics of the event
  • Website: Assist in oversight and maintenance of Wildcat Club/A-Club website
  • Donor acquisition and retention. Regular phone calls and communication to renew and solicit new donors.
  • Weekend and Evening Work: weekend and evening work is required. In addition, football game and men's basketball game attendance is part of the job responsibilities as well as other duties as assigned
  • Additional duties as assigned

Knowledge, Skills, & Abilities:

  • Knowledge of basic accounting/budgeting procedures
  • Critical thinking skills as related to understanding quantitative and qualitative data
  • Skill in developing and maintain good working relationships
  • Skill in use of personal computer/software (Excel, Word, Access, PowerPoint, Paciolan, Lynx)
  • Ability to problem solve and make decisions.
  • Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.
  • Proficiency in Paciolan and other CRM systems
  • Excellent verbal and written communication skills
  • Dedication and motivation to initiate, lead and support value-added projects
  • Self-motivated, results-oriented, and has a positive demeanor
  • Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects
  • Demonstrated ability to develop and maintain positive interpersonal relations

Minimum Qualifications

  • Bachelor's degree
  • Three years of relevant experience
  • Must be able to work nights and weekends as necessary

Preferred Qualifications

  • Three years of experience working in NCAA athletics
  • Experience working with a database system (Paciolan and Salesforce preferred)

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40 + nights and weekends

Job FTE: 1.00

Work Calendar: Fiscal

Job Category: Athletics

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Advancement, Athletics

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Joseph McLean

Open Until Filled: Yes

Documents Needed to Apply: Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Please submit Resume, Cover Letter, and the answers to
the following questions as the Additional Document. Thank You.

1. Describe your knowledge of NCAA and Pac-12 Conference rules
and regulations relating to academics, satisfactory progress, and eligibility.

2. Please list below any experience you have had since 2015
with high school or college student-athletes. This includes working or
volunteering in any capacity with a high school, AAU, sports club, junior
college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following
NCAA Bylaws 11.4.2,,, 11.4.3,,, 11.4.4,, and You may be asked about these Bylaws in an interview,
and you may be asked to sign a future affirmation confirming the same prior to
or upon your employment by The University of Arizona, if you are selected for
employment. Do you understand that by submitting your application for
employment you are affirming that you have read these Bylaws, and that such
Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a
prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for
men's basketball or junior college student) in the sport of men's basketball,
women's basketball or football or have any other type of association with any
prospective student-athlete in the sports of men's basketball, women's
basketball or football? If yes, please explain.

5. Is your potential employment within the athletic
department conditioned upon the enrollment of any prospective student-athlete
(i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior
college) in the sport of men's basketball, women's basketball or football? If
Yes, please explain.

6. Do you understand that failure to disclose any
information related to your affiliation with a prospective student-athlete
(student in 9-12 grade, 7-12 grade for men's basketball or junior college) in
the sports of football, men's basketball or women's basketball might render
your application ineligible for consideration?

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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