Job Listings

Negotiator - Office of Sponsored Programs (Hybrid)

West Virginia University
Job Location:
Morgantown, West Virginia
Sponsored Programs, Grants, and Contracts


West Virginia University Office of Sponsored Programs is currentlyaccepting applications for a Negotiator.

About the Opportunity

As a Negotiator, you will beresponsible for reviewing and negotiating grants, contracts, and other agreements to confirm that the terms and conditions: protect the interests of WVU faculty members and students, protect WVU's institutional interests, are consistent with WVU's policies and mission statement, and are consistent with all applicable state and federal laws.

  • This position allows for flexibility in work location, including potential hybrid or remote work / work from home options. Travel to the WVU Campus may need to occur based on organizational needs throughout the year.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year
  • 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What you'll do:

  • Independently review contractual documents (e.g., agreements, purchase orders, grant awards) ensuring that all terms and conditions are acceptable to WVU, the WVU Research Office, the WVU Research Corporation, the WVU Board of Trustees, and the Principal Investigator.
  • Employ professional judgment and independent decision-making skills to negotiate terms and conditions with sponsors based on university policies and under the supervision of the Director of OSP, Award Negotiation and the Vice President for Research.
  • Prepare and send letters of exception to sponsors, describing any terms and conditions that are unacceptable, suggesting alternative terms, and providing justification for revision.
  • Manage issues consistent with WVU procedures and objectives.
  • Work with appropriate agency and sponsor contacts to ensure that corrections and/or exceptions are incorporated into the terms and conditions, as directed.
  • Using in-depth knowledge of university policies and procedures to provide guidance to faculty and staff regarding sponsored programs as they may relate to compliance issues including, but not limited to, export control, data security and data use, and human subjects.
  • Independently ensure that proper approvals are obtained from the Institutional Review Board (IRB) for the Protection of Human Subjects, the Institutional Animal Care and Use Committee (IACUC), the Institutional Biosafety Committee (IBC), and the Office of Export Control upon completion of the review process.
  • Contact sponsors and researchers to establish rapport, understanding and/or information, as well as to facilitate the use of the organization's services.
  • Employ professional judgment and independent decision-making skills to prepare and negotiate subcontract agreements that protect the interests WVU by ensuring that subcontract agreements are in compliance with the prime sponsor guidelines, contractual requirements, federal regulations, including Uniform Guidance and federal funding accountability and transparency act (FFATA) requirements, and University policy considerations in the areas of intellectual property, copyright, insurance, governing laws, indemnification, and payment schedules.
  • Independently assess sponsor type, activity, and statement of work to determine the appropriate flow-down clauses.
  • Assess subrecipient eligibility and risk.
  • Establish subcontract payment schedules to create mandatory audit documentation and ensure efficient cashflow.
  • Apply organizational policies and procedures to resolve moderate to complex matters.
  • Apply independent judgment and resourcefulness to adapt to the business circumstance.
  • Provide internal and external customer service to include addressing sponsor and customer verbal and written inquiries.

  • Bachelor's degree in social sciences, liberal arts, law or related discipline is required. Master's degree is preferred.
  • Juris Doctor from a U.S. American Bar Association - accredited law school is preferred.
  • A minimum of two (2) yearsexperience in the following:
    • Professional Office Experience
    • Interpreting federal regulations, including a working knowledge of export control laws and regulations
    • Interpreting complex legal terms and conditions and research accordingly.
  • Professional Office Experience
  • Interpreting federal regulations, including a working knowledge of export control laws and regulations.
  • Interpreting complex legal terms and conditions and research accordingly.
  • Working knowledge of federal and state regulatory and compliance issues, federal and state laws, and public policy.
  • Working knowledge of Institutional Review Board (IRB) regulations.
  • Ability to read and interpret documents such as Federal Acquisition Regulations (FAR), DFAR, Code of Federal Regulations (CFR), OMB Circulars, and other regulatory documents.
  • Ability to learn academic, administrative, and organizational policies and procedures that impact OSP, with the ability to apply these policies and procedures to daily work assignments.
  • Ability to apply judgment, discretion, and initiative in coordinating many different and complex tasks, determining relative importance of each, setting priorities, and completing project in a timely fashion.
  • Ability to interact with other WVU departments, including WVU General Counsel, and various funding agencies with tact, courtesy, and confidentiality in order to resolve pre-award or contract issues.
  • Ability to utilize a variety of software packages.
  • Ability to work accurately under short deadlines.
  • Maintain skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility.
  • Ability to write routine reports and correspondence.
  • Strives to continuously build knowledge and skills; pursues training and development opportunities; assess strengths, weaknesses, and shares expertise with others.

Preferred Qualifications:

Certified Research Administrator, preferred.

Juris Doctor from a U.S. American Bar Association - accredited law school is preferred.

About WVU

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Job Posting: May 5, 2022

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes
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