Job Listings

Assistant Director, Office of Sponsored Programs

Boston College
Job Location:
Chestnut Hill, Massachusetts
Sponsored Programs, Grants, and Contracts
Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

The Assistant Director, Pre-Award aides in supporting the research mission of Boston College and the goals of the Office of Sponsored Programs (OSP). This position reports to the Associate Director of Pre-& Post-Award Administration but works closely as a team with the post-award staff insupporting the research goals of the College.

The Assistant Director, Pre-Award, is an integral partner in a sponsored programs administration team. Key functions of the position are as follows:
* Manage service and provide guidance and direction to specific BC departments, schools, and Centers/Institutes on all pre-award research administration functions including funding searches, proposal preparation and submission, negotiation of award terms and conditions, subcontract negotiations, development and set-up of subcontracts, award set-up and non-financial post-award management issues.
* Build relationships and develop shared understandings of roles and responsibilities with departmental administrators, departmental faculty and other researchers, and other internal and external stakeholders
* Providing guidance to researchers in the administration of internal and external requirements of grants and contract to ensure compliance.
* Together with OSP management participate in the development and implementation of a university wide research training program for OSP staff, faculty, and research administrators.
* Monitor operations against performance measurements for grants/contracts assigned to his/her position. These measurements will include average number of days to review and approve proposals, number of days to prepare subcontracts, number of days to set up awards, etc.
* Independently identify significant issues and seek expertise and guidance from the Director and Associate Director of Pre-award Administration and from appropriate internal and external sources.

The Assistant Director, Pre-Award must be able to communicate clearly, effectively and in a professional manner. This position must have the capacity to educate and train individuals with varying levels of experience in sponsored program administration. The individual must be capable of managing multiple tasks and working in a demanding, deadline-driven environment.

Overall, the Assistant Director, Pre-Award must exhibit (1) a thorough knowledge and high level of functional and technical competency of electronic research administration tools such as,, PIVOT; ERA Commons, ASSIST; Fed Connect; (2) professional competence in interpreting Federal regulations , 2CFR200 and FAR; (3) the ability to negotiate subcontracts and awards while balancing the needs of the research, the university and the external sponsor; (4) confidence and competency in training departmental administrators; (5) functional and technical competency in university administrative and financial management tools including all the various modules of PeopleSoft and (6) a host of other functional and technical competencies that frame the professional duties of a research administrator.

A major challenge of this position is to develop innovative solutions and approaches to problems, desired outcomes and regulatory restrictions and ensuring compliance. Instances when problems and challenges require creative solutions may involve: (1) negotiating grant and contract terms and conditions to the mutual satisfaction of all parties; (2) works closely with post-award operations integrating new audit guidance into OSP best practices; (3) working with faculty to navigate sponsor and university regulatory constraints; (4) facilitating multiple proposals for a time-sensitive grant submission; (5) facilitating limited proposal submissions and (6) guiding faculty/departmental administrators in the preparation of electronic submission materials are just six examples of the numerous issues and challenges a Pre-award team member might encounter on a daily basis.

Title and salary commensurate with relevant experience based on the following titles and hiring ranges:

Hiring Ranges:
Level I: Grant Proposal & Contracts Administrator: $60,800-$76,000
Level II: Assistant Director, Pre-Award Administration: $67,100-$83,850
Level III: Senior Assistant Director, Pre-Award Administration: $75,850-$94,800


Bachelor's degree required. Experience working with faculty/departmental administrators in an academic setting. Knowledge of Federal regulations for managing higher education research administration. Knowledge of Boston College internal administrative/financial systems preferred. Ability to manage a complex workload with multiple competing demands and intense deadline pressure. Willingness and interest in participating in professional research administration organizations. Continuing professional education as provided by professional organizations (NCURA, SRA, etc.).

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees
  • Tuition remission for Spouses and Children who meet eligibility requirements
  • Generous Medical, Dental, and Vision Insurance
  • Low-Cost Life Insurance
  • Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
  • Paid Holidays Annually
  • Generous Sickand Vacation Pay
  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at

Boston College's Notice of Nondiscrimination can be viewed at

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