Associate Vice President for Finance
Business and Financial Services
Reporting to the Vice President for Finance, the Associate Vice President for Finance has responsibility for the College’s accounting functions, and assists with the annual operating budget process as well as the College’s debt management program. Other major areas of responsibility include insurance and risk management, dining services, purchasing, and auxiliary services such as mail, vending, and laundry. The Associate Vice President for Finance serves as an Officer of the Corporation, with direct oversight of the Controller, Manager of Mail Services, Manager of the Bookstore and General Manager of the Kenyon Inn.
Essential Functions of the PositionAccounting Department Oversight
- Supervises the Controller, who is directly responsible for all Accounting functions including accounts payable, accounts receivable, student accounts, student loans, payroll, financial management of grants, accounting for physical assets and any special reporting as needed. The Controller is also responsible for the preparation of the audited financial statements.
- Works with the Controller in overseeing the accounting functions for the Kenyon Inn, as well as the College’s related organizations: Philander Chase Conservancy, the Kokosing Nature Preserve, the Kenyon Review, and the Gund Gallery.
- Serves as staff liaison to the Audit Committee of the Board of Trustees. Budget Management* Works with the Vice President for Finance in coordinating the development of each annual operating budget in conjunction with the Campus and Finance Committee of the Board of Trustees, other members of Senior Staff, and members of the faculty and administration.
- Helps develop other specific budgets as needed, e.g. the budget for a new program under development, or the projected operating budget for a proposed new facility.
- Works with the Vice President for Finance on financial modeling.
- Works with the Vice President for Finance to evaluate the impact of proposed budgetary changes.
- Works closely with the Director of Human Resources to help evaluate the financial impact of various fringe benefit programs.
- Debt Management
- With the Vice President for Finance, serves as a liaison to the underwriters, bond counsel, and College counsel, rating agencies, bond trustees and liquidity providers when debt is issued.
- Coordinates the preparation of Appendix A of the offering circular, collects the necessary documentation for recovering capital expenses paid for with unrestricted funds and calculates the useful life of the overall bond project.
- Monitors the requests for reimbursement from bond proceeds and oversees post-issuance bond compliance. Insurance and Risk Management
- Responsible for the acquisition of appropriate amounts of property, automobile, and general liability insurance coverage for the institution.
- Contributes to the conversation affecting decisions and practices where the College is exposed to risk of loss or litigation.* Complies with the inspections and advise of insurer, local and state officials, and trustees concerning policies, practices, and facilities.
- Manages the insurance reserve funds for premium deductible expenses.
- Acts as liaison on behalf of the College for the coordination of campus dining entities, foremost of which is the contracted services for the student board plan and catering services.
- Consults with, and directs if necessary, the management team on site with contracted dining service.
- Negotiates price and breadth of services provided by contracted dining service.
- Establishes and maintains college-wide purchasing procedures, implemented through the Purchasing Coordinator.
- Directly reviews and approves all purchases over departmental thresholds. Auxiliary Services
- Oversees and supports the work of the Manager of Mail Services, the Manager of the Bookstore, and the General Manager of the Kenyon Inn.
- Negotiates price and breadth of vending and laundry services.
- Be committed to the mission and expectations of a small, highly selective residential liberal arts college.
- Be competent in all aspects of financial literacy including accounting, financing capital projects and improvements, and budgeting.
- Be able to plan, develop, organize, implement, direct and evaluate the College’s fiscal functions and performance.
- Be able to work effectively with the College’s wide variety of constituents which includes, but is not limited to, Trustees, administrators, faculty members, students, alumni, donors, community members and external service providers.
- Be a consensus builder.
- Possess a bachelor’s degree with a major in finance, accounting or a related field. Public accountant certification preferred.
- Flexible yet decisive administrator
- Attentive listener
- Visible and present leader
- Collaborative colleague
- Skilled communicator
- Trusted partner
- Engaged community member