Job Listings

Executive Administrative Assistant -Department of Academic Affairs

Company:
Kennesaw State University
Job Location:
Kennesaw, Georgia
Category:
Executive Assistants


Executive Administrative Assistant -Department of Academic Affairs


Job ID: 237819
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

Job Summary
Provides administrative support to executive level leadership in assigned department, unit or college. Compiles information and prepares reports, handles information requests and performs relevant administrative support functions. May also supervise administrative support staff.

Responsibilities

1. -

Provides advanced administrative support and serves as the primary point of contact for the department leadership

2.
May maintain department purchasing card (PCard), cash and/or credit card

3. -
Coordinates communications, maintains assigned leader's calendar, handles calls and messages, responds to emails and interfaces with department visitors and staff

4. -
Prepares, develops, proofreads and edits correspondence, communications, presentations and other documents as needed

5 -
Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

6. -
Coordinates, researches and collects data as requested

7. -
Develops and maintains department electronic and paper filing system

8. -
Assists leadership with human resources initiatives including completing and/or gathering all paperwork required for job postings; providing follow up on approval chain, arranging hiring committees and scheduling interviews

9. -
Organizes, coordinates and oversees special projects as assigned

10. -
May supervise assigned administrative support staff

Required Qualifications
Educational Requirements
Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience

Required Experience
Four (4) years of related clerical or administrative support experience

Preferred Qualifications
Preferred Experience
Previous experience in higher education and executive level support preferred

Knowledge, Skills, & Abilities
ABILITIES
Able to utilize standard office equipment and multi-line telephone system Able to handle multiple tasks or projects at one time meeting assigned deadlines

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national, origin, race, religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

Other Information
This is a supervisory position.
This position has financial responsibilities.
No, this position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check
  • Standard Enhanced + Education
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=237819&PostingSeq=1

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