Job Listings

Program Coordinator

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Other Administrative Positions

Posting Number: req8212

Department: Medicine

Location: UAHS - Tucson

Address: 1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The Division of Geriatrics, General Internal Medicine and Palliative Medicine (GGP) seeks an individual to serve as the Fellowship Coordinator and lead Admin Support for the Chief of GGP. A high degree of professionalism, organization, discretion, initiative, collaboration and good judgment is expected. Skill is required in both oral and written communications, computer proficiency in Microsoft Word, Excel, and Outlook is essential. This position requires initiative, flexibility, the ability to respond to diverse challenges, and independent judgment. They will be expected to demonstrate the highest levels of confidentiality, integrity, punctuality and dependability while carrying out the daily responsibilities of the position. The position will work closely with the Division Chief and be a liaison to the Graduate Medical Education office as well as interface with the DOM Medical Education Office.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Coordination and supervision of the two GGP Fellowship Programs.
  • Assist with writing and development of all fellowship required documentation, including preparation of accreditation materials, development of rotation goals and objectives and management of rewriting program materials in compliance with ACGME regulations and regulatory changes.
  • Work collaboratively with other fellowship administrative staff to ensure work unit operations are compliant with deadlines.
  • Compile fellowship performance metrics; Independent evaluation and professional milestones for GGP fellows in conjunction with other administrative staff, fellowship director, faculty and fellows.
  • Compile necessary documentation for site visits, programmatic reviews, and regulatory milestones.
  • Provide support to the Fellowship Program Directors including scheduling of meetings, organize and/or prepare departmental administrative reports, track program expenses; coordinate distribution/collection of fellow evaluations, maintain personnel files.
  • Provide professional administrative support for Geriatric and Palliative Medicine fellows.
  • Serve as a liaison to faculty and staff in regards to administrative support, commensurate with divisional standards, and backup other administrative staff as required.
  • Coordinate a variety of administrative support activities such as composing replies to correspondence, interpreting and explaining established policy and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating, and resolving problems within scope of position.
  • Research, summarize and analyze information; compile data to prepare special and recurring reports containing specialized or sensitive information following general direction; select relevant information from a variety of sources.
  • Arrange divisional meetings, formulate, and distribute communications, prepare agendas, record, and maintain meeting minutes as directed by the Division Chief.
  • Coordinate annual UA Vitae process and assist faculty as needed.
  • Coordinates recruitment activities such as development of itineraries, coordination of meetings and lodging, and with onboarding of new faculty.
  • Compile approved time off forms, complete division time report for UA faculty/staff and submit to the business office bi-weekly.
  • Coordinate business affairs, personnel matters and interpret policies and procedures.
  • Participate in meetings and conferences pertinent to area of responsibility.
  • Maintain calendar(s) for assigned faculty as needed, prioritize and arrange meetings, conferences and appointments, make necessary travel reservations and itineraries; process expense reimbursements, and order supplies or other operational items needed.
  • Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through experience required.
  • One year of relevant work experience required.

Preferred Qualifications

*Experience with New Innovations and ERAS. *Excellent written and verbal communication skills. *Experience with graduate medical education programs.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: hourly rate

Grade

6

Career Stream and Level

PC1

Job Family

Med Education Prgm

Job Function

Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Christina Champagne | Christinadc@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

If invited for an interview, please provide three professional references.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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