Job Listings

Administrative Coordinator, Campus Services

Company:
Kennesaw State University
Job Location:
Kennesaw, Georgia
Category:
Administrative Assistants
Administrative Coordinator, Campus Services


Job ID: 237996
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us
A leader in innovative teaching and learning, Kennesaw State University offers undergraduate, graduate and doctoral degrees to its nearly 43,000 students. With 11 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the second-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties and entrepreneurial spirit draw students from throughout the region and from 126 countries across the globe. Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status. For more information, visit kennesaw.edu.

Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary
Provides administrative and operational support to department leadership. Communicates with external vendors and campus stakeholders, completes some customer service tasks and facilitates purchasing processes. Performs common office tasks, such as facilitating business processes, assisting with business correspondence, taking minutes in meetings, and maintaining digital and paper filing systems. Responsible for submitting and reviewing purchase requisitions. May support multiple leaders, departments, teams and/or units as assigned or requested

Responsibilities
1. Provides advanced administrative support and serves as the point of contact for assigned department leadership
2. Performs high level administrative duties in support of division
3. Researches and submits purchasing requests via multiple methods including ePro, OwlPay, and Purchasing Card (Pcard) to acquire equipment, supplies, and services for the division and campus wide usage
4. Works with internal and external customers to facilitate requests to advertise on departmental assets in accordance with the University Advertising Policy
5. Assists in resolving billing issues associated with open purchase orders and confers with university departments regarding requirements, specifications and deliveries
6. Serves as primary scheduling contact with the campus and external community with an understanding of how to manage conflicting priorities
7. Assists with coordinating and scheduling meetings and events
8. Coordinates the signature and redistribution of documents as needed
9. Coordinates, researches and collects data as requested

10. Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics
11. Maintains records management including filing, correspondence, tracking and archiving files
12. Responsible for answering phone providing information and/or transferring or redirecting calls to the appropriate contact
13. Manages Registered Visitor process for assigned departments, including entering requests and renewals and serving as the point of contact for each phase of the process

Required Qualifications
  • Associate degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience.
  • Four (4) years of related administrative experience
Preferred Qualifications
  • Previous experience in higher education
  • Experience providing administrative support for large teams
  • Experience providing administrative support to department leadership/executives
  • Experience with complex and large purchasing orders
Knowledge, Skills, & Abilities
  • Knowledge of basic accounting, data and administrative management practices and procedures
  • Able to respond to vendor/supplier inquiries and/or questions in a courteous and informative manner
  • Able to utilize standard office equipment and multi-line telephone system
  • Able to adapt to quickly changing circumstances
  • Able to take initiative and be a self-starter
  • Able to build relationships and coordinate with internal staff at all levels in a positive and productive manner
  • Able to handle multiple tasks or projects at one time meeting assigned deadlines
  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
  • Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
  • Possesses a strong personal code of ethics including the ability to maintain confidentiality
  • Strong attention to detail and follow-up skills
  • Strong customer service skills and phone and e-mail etiquette

    Equal Employment Opportunity
    Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

    Background Check
    • Position of Trust
    • Standard Enhanced
    • Credit Check
    • Education Verification
    Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

    All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

    https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

    To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=237996&PostingSeq=1

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