Job Listings

Director of Facilities

Company:
University of Connecticut Foundation
Job Location:
Storrs, Connecticut
Category:
Facilities Management
Job Tracking ID: 512948-803748

Position Summary

The Director of Facilities is responsible for the financial management and operation of physical security, custodial, emergency response, MEP (mechanical, electrical, plumbing) systems, HVAC, utilities, mail services, telecommunication, signage, parking, service vendors and office relocation or renovation. The Director will oversee two office buildings, off-campus leased space and employee office space that are within UConn buildings on campus. Responsibilities include supervision of two direct reports, collaborating with internal Foundation departments, UConn departments and service vendors as necessary to execute completion of work orders and projects. Responsible for oversite of venue space and event management.

Primary Responsibilities

  • Ensure properties are compliant with federal, state, and local building codes according to usage by coordinating with UConn Fire, UConn Police, and UConn Environmental Health & Safety departments. Facilitates training of building protocols for direct staff and employees. Prepares and implements Emergency Preparedness Plans.
  • Collaborate with UConn Physical Security to maintain database providing access with ID cards and physical keys. Partners with Human Resources department to ensure employee access. Responsible for policies and procedures for events, safety, and security.
  • Manage and maintain a three-to-five-year budget for building maintenance and projects, office and building supplies, vendor contracts and other responsibilities that fall within the designated facility budgets for each individual building. Maintain schedule for preventative maintenance and establish schedules for corrective maintenance.
  • Record work orders through UConn's computerized maintenance management system (CMMS) and coordinate repairs with UConn trades that are covered by the Service Level Agreements (SLA). Repairs not covered by the SLA are performed by approved vendors.
  • Analyze trends and investigate root causes of reoccurring issues. Establish a plan for repair and/or escalate critical repairs to Senior Leadership Team (SLT) for approval.
  • Work with General Counsel to initiate service contracts and review current contracts. Collect and record necessary information to approve vendors. Communicate with Foundation community if repairs effect occupant spaces.
  • Participation in committees/groups/partnerships internally and with UConn such as Building & Emergency Contact (BEC), Privacy & Security, University Events.
  • Participate and support internal committees as needed.
  • Supervise the assistant director for venue requirements for all Foundation and University events held on Foundation premises. Responsibilities include but are not limited to; supervise timely setup and breakdown in compliance with all fire code and other regulations, secondary contact for all outside vendors or University President's office staff involved in events, liaison for Foundation and University event requestor, as well as assignment of coverage for after hours and weekend events at the Foundation office building.
  • Supervise the service of conference and meeting rooms, including booking, planning, set up, take down, and clean up.
  • Establish, implement, and communicate to the organization the supply order process for cleaning products, office equipment and office supplies.
  • Organize and oversee internal and off-site storage needs. Establish protocols for employees with off-site storage needs.
  • Other duties as assigned.

Key Competencies

  • Champion for inclusion and diversity both internally and externally.
  • Excellent written communication, intuitive critical thinking, and patience.
  • Strong organizational, supervisory, and time management skills.
  • Demonstrates the ability to manage events up to 400 guests.
  • Analytical strategies to prioritize and advocate for building upgrades with strong scheduling experience.
  • Ability to communicate across multiple departments to align operational procedures.
  • Integrity in dealing with sensitive and confidential information. Willingness to learn and/or implement new technology upgrades across building systems. Operational knowledge of commercial property management.
  • Ability to lift and move furniture, equipment and other related materials up to 50 lbs.
  • Ability and willingness to meet the demands which may exceed a 40-hours and require rotating weekend availability.
  • Must be able to travel to various locations including but not limited to office locations on and off campus, UConn facilities, off-campus storage sites, retail locations and the like.
  • Must have reliable personal transportation and a valid driver's license issued from the state in which employee resides. Must possess a valid driver's license issued from state in which employee resides. Employee must maintain at their expense, automobile liability insurance coverage in the minimum amount of $500,000 or a combination of umbrella and automobile liability insurance coverage of $500,000. A certificate of automobile insurance evidencing the limit, must be provided to the Foundation at hire and annually thereafter.

The University of Connecticut Foundation is an affirmative action, equal opportunity employer, committed to fostering diversity in its workforce.

Education and Experience

  • Bachelor's degree or in place of a degree, 8+ years of relevant work experience.
  • 5+ years of experience within facility management, building management, property management, or related experience.
  • Knowledge of the practices, methods, and equipment utilized in all phases of facilities management, including familiarity or basic understanding of HVAC, plumbing, electrical, monitoring, control systems.
  • Proficient with Microsoft Office. Demonstrated ability to work in multiple system environments.
  • Previous supervisory experience.
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