Job Listings

Administrative Associate

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req8311

Department: COM Info Technology Services

Location: UAHS - Tucson

Address: 1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The College of Medicine-Tucson Information Technology Services (COM-T ITS) is accepting applications for the open position of Administrative Associate. COM-T ITS provides innovative, reliable and accessible technology support; a wide variety of computing, multi-media and data management services as well as hardware resources to faculty, staff and students in the College of Medicine.

The Administrative Associate reports to the Assistant Dean of COM-T ITS and performs a wide range of clerical and secretarial tasks for the department. The main responsibilities will focus on: processing and documenting computing equipment purchases for the College, UAHS units and centers, UACC and COM-T ITS; preparing and editing important office correspondences; finally, providing administrative assistance to the department members, the Office Coordinator, Senior and the Assistant Dean. The successful candidate is a highly-motivated, open-minded and customer-oriented professional with a strong commitment to success in a team environment.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Assist with processing all college expenditures that COM-T ITS handles upon approval by business managers and other authorized personnel.
  • Assist with processing, reconciliation and monitoring of COM-T ITS expenditures that are approved by the Assistant Dean.
  • Use COMHelp to establish, track and monitor computing inventories for COM-T ITS by entering transaction and financial information.
  • Assist with monitoring, reviewing and approving standard expenditures to ensure the activities of the office are conducted within established budgets.
  • Create and update databases, departmental files and various reports.
  • Assist in coordinating and implementing multiple projects. Prioritize workload, meetings and appointments.
  • Monitor inventory, order and dispense supplies.
  • Perform a variety of administrative duties including document preparation, scheduling meetings, assisting with coordinating events and travel arrangements, website updates, record keeping, updating department files and reports and data entry on Snipe-It for asset management.
  • Open, read, route and distribute incoming mail and other deliveries.
  • Compose and edit complex internal and external correspondence and documents.
  • Answer telephones and give information to callers, take messages and/or transfer calls to appropriate individuals.
  • Provide assistance as needed to students, faculty and other staff on policies, practices and procedures.

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 5 years of relevant experience required.

Preferred Qualifications

*Technologically savvy and strong interest and passion for technology. *Strong analytical skills with the ability to collect, organize, analyze, disseminate, and present significant amounts of information and reports with attention to detail and accuracy. *Integrity and professionalism. *Excellent written and verbal communication skills. *High degree of multi-tasking and time management capability. *Strong attention to detail. *Knowledge of office and administrative practices and principles. *Ability to work under pressure and on tight deadlines. *Work efficiently and effectively, both independently and as part of a team, in a fast moving environment. *Strong interpersonal and customer service skills. *Knowledge and skills in accounting and budgeting procedures and techniques. *Microsoft Office Suite proficiency. *Ability to effectively communicate with superiors, coworkers, and other offices in the College and University.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.70 - $22.58

Compensation Type: hourly rate

Grade

5

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Casandra Sanchez I casandrasanchez@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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