Executive Assistant II
UW SYSTEM OFFICIAL TITLE: Executive Assistant II
POSTING DATE: January 10, 2022
ESSENTIAL JOB FUNCTIONS:
This position reports to the Provost and Vice Chancellor for Academic Affairs and assists in carrying out the role of the chief academic officer at the institution (75%). Primary responsibilities of the position include managing and coordinating the Provost schedule, preparing and distributing correspondence for the Provost office, and serving as a liaison between the Provost and university community. This position utilizes discretion and operates independently with minimal supervision. For example, this position independently coordinates the following processes: tenure review, events, and named professorships/endowed chairs. This position also supports the Assistant Vice Chancellor for Student Success (25%).
This position includes the following responsibilities:
- Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution–wide authority.
- Develops and facilitates communications of varying complexity between various internal and external stakeholders.
- Manages the organization, auditing, security, and confidentiality of records and files.
- Monitors budgets and reviews and approves expenditures.
- Office Management. Oversee and facilitate office moves, equipment purchases, etc.
- Serve as administrative support for Provost level (direct report) recruitment committees.
- Serve as backup support to staff in the Provost and Vice Chancellor’s Office.
- Associate's degree at time of application
- Ability to work independently and as part of a team with exceptional organizational, problem-solving, multi-tasking, and decision-making skills
- Proficiency with Microsoft Word, Outlook, and Excel
- Ability to manage multiple priorities and projects while meeting deadlines
- Excellent oral, written, and interpersonal communication skills
- Bachelor's degree
The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.
In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.CAMPUS INFORMATION:
Established in 1965, UW-Green Bay is a public institution serving 8,970 undergraduate, graduate and doctoral students and 95,000 continuing education learners each year. We educate students from pre-college through retirement and offer 200+ degrees, programs and certificates. UW-Green Bay graduates are resilient, inclusive, sustaining and engaged members of their communities, ready to rise to fearlessly face challenges, solve problems and embrace diverse ideas and people. With four campus locations in Marinette, Green Bay, Manitowoc, and Sheboygan, the University welcomes students from every corner of the world. In 2020, UW-Green Bay was the fastest growing UW school in Wisconsin. UW-Green Bay works to ensure faculty and staff achieve their full potential as valued employees with its commitment to creating an environment that recognizes, values and respects the differences we all bring to the workplace, allowing everyone to do their best work. Employee testimonials can be found at #WhyUWGB. For more information, visit www.uwgb.edu.
For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community website. For Campus Safety information, see our University Police website and our Annual Security Report. This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. Please contact the Office of Human Resources at (920) 465-2390 if you would like a paper copy.SPECIAL NOTES:
Position is a full-time Academic Staff appointment. This position may have the option to work on-campus, virtually, or a hybrid schedule. Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.
All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community that welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.TO ENSURE CONSIDERATION:
Please submit application materials by Monday, January 24, 2022.ADDITIONAL INFORMATION:
Minimum salary of $44,000.
This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
UW System provides an excellent benefits package to meet the diverse needs of its employees. This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service. The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.
In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually. Employees earn 13-27 days of vacation each year, depending on years of service and employment type.
For more details, please review the links below.
- UW System Employee Benefits Brochure: https://www.wisconsin.edu/ohrwd/benefits/download/benefitsbrochure.pdf
- Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
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Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:
- Cover letter specifically addressing qualifications for the essential job functions
- Names and contact information for three references
If you have any questions, need accommodations, or submitted your application with missing materials, call or email:
Phone: (920) 465-2254