Assistant Director, Academic and Administrative Operations
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Assistant Director of Academic and Administrative Operations plays a key role in the Woods College of Advancing Studies at Boston College Academic and Administrative Operations Team. This position is the point of contact for all faculty once they have been identified to teach within the College. The role is integrally involved a process which begins once the Associate Deans for Undergraduate and Graduate Programs determine the courses being offered each semester at the College and ends when final grades are uploaded, All steps in between fall within the purview of this role including the contracting, hiring into the appropriate Boston College systems, collecting course data such as syllabi, etc and ongoing communication on key date reminders.
In addition, this role will be responsible for identifying opportunities to streamline and automate manual or semi-manual processes at Woods, including contributing to the requirements for development of a faculty database using SLATE. Woods contracts approximately 500 part time faculty per academic year and the focus on tracking and managing all pertinent data on each faculty member is critical in this role. The Operations team is in the process of evaluating many of our faculty related activities in order to streamline the process and maximize the efficiency of our efforts. This role will be integral in this effort as well as defining the business requirements for a new faculty database and automation of our master course lists.
Full-Time Equivalent Hiring Range: $47,500 to $59,350; salary commensurate with relevant experience.Requirements
The minimumum qualification for this role include the following:
Teamwork is critical, all these responsibilities will require someone who is comfortable in collaborative work and respect of other's experience and knowledge
Ability to apply Wood College's goals for resource and process efficiency that all the staff are working towards achieving
Problem solving - what happens when? The importance of being able to think through something and coming up with alternatives and solutions is critical in this role
Time management - this role has many deadlines that must be adhered to in order to publish course material, contract and hire faculty, and other deadlines associated with faculty operations.
Flexibility and work balancing - priorities change and there needs to be the ability to move from one thing to another and back again
Communication must be clear and concise. Communications regularly are sent to faculty on timelines and requirements that need to be done prior to the start of each semester. Communications are also regularly sent to the ADs and Program Directors on timelines and information needed in order to contract faculty.
BS or Masters degree with a minimum of 4 years of administrative/operations experience in the academic area, preferably in an institution of higher education
In addition, the following are highly desirable for this position:
Knowledge of Microsoft applications (Excel, Access, Word, PowerPoint)
Knowledge of student support systems and databases desirable (Canvas and Slate)
Knowledge of Peoplesoft-HR desirable but not required
Knowledge or COGNOS desirable but not required
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.