Job Listings

Assistant Director, Grants/Special Programs

Pace University
Job Location:
Pleasantville, New York
Sponsored Programs, Grants, and Contracts

Pace University is ranked the #1 private, four-year college in the nation for upward economic mobility by Harvard University’s Opportunity Insights, evidence of the transformative education the University provides. To continue our impressive growth we are seeking an Assistant Director, Grants/Special Programs for our Pleasantville (Westchester NY) campus.

Position Overview:

Under the direction of the Assistant Dean for Budget/Finance, this position assists in the financial, legal, and administrative management of Dyson College’s finance and administrative operations. This individual works with organizing, managing, and implementing fiscal functions related to Dyson’s $50+ million operating budget and endowed funds, grants, and scholarships. You will act as Dyson College Budget Office liaison and financial support analyst for various Dyson departments or programs that require more localized support and expertise; specifically Grant support for the Program Investigators; the Confucius Institute; Learning Communities, Mentoring, AOK1 support, and other programs as identified by the Assistant Dean. Responsible for Dyson grant management and will be the primary liaison between Dyson and the Grants Office in the Finance Department. Responsible for contract processing, independent contractor and speaker payment forms processing, and new vendor processing as related to the above areas. Provide support for the processing of all non-routine compensation payments and all other payments to faculty and staff in Dyson and other individuals receiving payments from Dyson as related to the above areas (Grants, Confucius Institute, etc.) Other duties and responsibilities as assigned by the Assistant Dean of Budget and Finance

Specific Responsibilities:

    • Providing financial management of Dyson’s growing number of external/internal Grants (currently 19 external), which include: serving as liaison between Principal Investigators (PI’s), Pace Administrative units (Grants Office, Budget, Sponsored Research, Contracts) and Dyson College Dean’s Office/
    • Preparing quarterly reports for Program Investigators and analyzing contract/grant budget to ensure correct calculations of expenditures categories such as salaries, percentage of effort, fringe benefits, indirect costs, materials, and equipment.
    • Reviewing all invoices/financial reports submitted externally by the Grants Office and reviewing/approving expenses submitted by PI as it relates to the Grant.
    • Interpreting both granting agency and university requirements and policies/practices for departments and providing support to PIs on the timing of reports, fiscal issues and compliance with regulatory requirements.
    • Assisting the Publishing Department in managing the financial/contract portion of venue use for events held related to the program and assist with other programs as identified by the Assistant Dean.
    • Responsible for contract, independent contractor, and speaker payment forms and new vendor processing, and provides support for the processing of all non-routine compensation payments as it relates to the above.

Position Qualifications:

    • B.A. or B.S. required with an accounting background or accounting coursework.
    • 3-5 years of experience in budget administration, preferably in a higher education setting, including some experience working with grants/restricted funds.
    • Self-starter with a well-developed aptitude for quantitative and qualitative analysis.
    • Microsoft Excel and advanced spreadsheet expertise are required.
    • Willingness to travel to the NYC campus is a must.
    • An exceptional customer service orientation coupled with a willingness to go beyond assigned duties is essential.
    • Excellent communication and problem-solving skills.
    • Must be highly organized, extremely productive at multi-tasking, and possess a high level of attention to detail, initiative and follow-through.
    • Flexibility and adaptability is essential
    • Ability to work collaboratively in a team environment with a diverse group of administrators;.
    • Ability to handle confidential information with excellent judgment and discretion, tact and diplomacy/
    • Demonstrated ability to set priorities and work with efficiency.
    • Experience with grant management and processing helpful.
    • Experience working in higher education preferred.
    • Knowledge of Banner and Kronos strongly preferred.
    • Knowledge of Microsoft Access and the iStrategy/Proclarity data management system is a plus.

Please apply at:

About Pace University

Ranked in the top 9% of private US colleges that provide the best return on tuition investment, Pace University transforms the lives of its diverse students—academically, professionally, and socioeconomically. Currently, the University enrolls more than 13,000 students in more than 150 bachelor’s, master’s, and doctoral programs. Pace University is at the forefront of creating opportunity. Through the convergence of strong academics, experiential learning, and dedicated advising, Pace University empowers its students and positively impacts its communities.

Pace University is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, individuals with disabilities, and people of all gender identities are encouraged to apply.

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