Job Listings

Event Services Event Scheduler

Loyola University Maryland
Job Location:
Baltimore, Maryland
Administrative Assistants
Loyola University Maryland has an opening for an Event Services Event Scheduler. The position is responsible for the scheduling of any requests for space outside of academic courses on the Evergreen Campus and coordinating any special room set-up or technology needs. Responsibilities also include daily monitoring of the operations schedule to ensure the day's scheduled events occur without incident and overseeing student office assistants.

Job duties include maintaining the University Master Calendar of events utilizing a computerized reservation system. Process over 15,000 annual facility reservation requests to include coordination of support departments and dissemination of information annually to event sponsors and University users. Generate reservation confirmations and weekly event schedule. Develop and maintain thorough knowledge of all campus facilities in regard to location, space requirements, capacities, multi-media equipment, etc. Serve as liaison between “priority use” departments such as Records, Fine Arts, Athletics, etc. and Event Services.

This position requires great flexibility. The assigned hours are 8:30am to 5:00pm Monday through Friday with weekend, holiday, and weekday adjustments as part of normal weekly operating procedures. Although primary responsibilities of this position are noted for the Evergreen Campus, this position may be assigned to perform these job responsibilities at any of the University Campus locations without prior notice. These services provide support not only to all University constituencies but include Loyola's external community thus generating a high degree of visibility for the institution.

    • One to three years' experience in a high level administrative capacity or equivalent experience.
    • Must have experience with personal computers and Reservation Software Systems.
    • Must be Microsoft Office proficient.
    • Ability to work in a fast-paced environment while successfully managing multiple priorities. Excellent organizational skills with attention to detail emphasized.
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