Job Listings

Grants and Contracts Coordinator - Office of Sponsored Programs (Remote)

West Virginia University
Job Location:
Morgantown, West Virginia
Sponsored Programs, Grants, and Contracts


West Virginia University's Office of Sponsored Programsis currently accepting applications for a Grants and Contracts Coordinator.

About the Opportunity

As a Grants and Contracts Coordinator, you will beresponsible for reviewing proposals, as assigned by the Pre-Award Manager, for submission to federal, state, and private funding entities.

The Office of Sponsored Programs (OSP) is the central administrative unit charged with providing support to the WVU community in the solicitation, acquisition, and administration of externally funded projects for research, teaching, and service.

This position allows for flexibility in work location, includingremote work. Travel to the WVU Campus may need to occur based on organizational needs throughout the year.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year
  • 18 sick days per year(for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  • Wellness programs

What you'll do:

  • Review and interpret sponsor guidelines, including Requests for Proposal, Broad Agency Announcements, and Requests for Application.
  • Evaluate proposals for consistency with sponsor policy and regulations. Interpret regulations for faculty and staff including Uniform Guidance (2 CFR 200), FAR, NIH Grants Policy Statement, NSF PAPPG, etc.
  • Act as a proposal and budget review liaison to faculty and staff, coordinate revisions related to OSP review of proposals and budgets, and complete final proposal validation in consideration of sponsor and University requirements. Determine the readiness of proposals for submission. Escalate unresolved proposal issues to the Pre-Award Manager for resolution.
  • Provide budget development support, to include advising faculty and administrative staff on compliant budget development, coordination of complex budgets with multiple entities (internal and external), and validating budgets as entered in various sponsor proposal submission systems such as NSF Fastlane, NIH eRA Commons, Workspace, etc. Verify accuracy of budgets, including calculation of person months, percent of effort, indirect costs, and cost share.
  • Identify unique proposal circumstances which may impact WVU or WVURC's commitment to a project, such as a waiver or reduction in indirect costs, specific cost sharing requirements, etc., and escalate to the Pre-Award Manager for consideration. Identify solicitation and proposal content that contains contracts and agreement language, and forward terms and conditions to the Award Negotiation sub-department for review prior to proposal submission.
  • Document institutional research compliance requirements related to human subjects, animal welfare, biohazards, etc. Prepare institutional certifications/assurances such as institutional representations and certifications, pre-award risk assessment forms, etc.
  • Facilitate the progression of the proposal lifecycle from Pre-Award to the Award Negotiation and Award Initiation stages by providing clear, substantive documentation highlighting unique post-award management requirements, and provide information sufficient to issue sub-awards, as necessary.
  • Complete non-competing continuation management support, including progress reports and budget submissions for continuing projects
  • Build and maintain positive business relationships with internal and external customers, including college, department, and center leaders.
  • Ensure proper follow-up to agency requests pertaining to the submission of proposals for sponsored projects. Advise faculty on necessary follow-up such as revisions to the budget or proposal documents, sponsor requests for Just-in-Time information, etc.
  • Respond to faculty inquiries regarding proposal procedures, budget development, and use of University systems for proposal routing.
  • Develop and maintain pre-award subrecipient monitoring materials, including subrecipient commitment forms and other resources for vetting subaward institutions at the pre-award stage.
  • Perform rotating pre-award tasks on a (scheduled among the team on a monthly rotation), including documenting sponsor rejection notices in WVU systems, monitoring and responding to general inquiries received by the pre-award vanity email account, and issuing regular NIH Non-Competing Renewal RPPR reminder notices on a rotating basis.
  • Create and maintain OSP website content, including developing training resources for faculty/staff, Standard Operating Procedures, and OSP guidelines for proposal content.
  • Perform electronic research administration customer service such as faculty user account creation and modification, checking status of proposals in submission portals, etc.

  • Bachelor's degree is required.
  • A minimum of two (2) years ofexperience in the following areas:
    • Research Administration, including application of 2 CFR 200.
    • Electronic Research Administration.
  • Knowledge of 2 CFR 200.
  • Excellent communication and listening skills.
  • Excellent time management skills.
  • Excellent interpersonal skills to interact with various customers throughout WVU.
  • Demonstrated commitment to customer and team-oriented management.
  • Demonstrated ability to work independently and appropriately apply judgement, discretion, and initiative in coordination of many different and complex tasks.
  • Demonstrated ability to develop and implement training activities.
  • Demonstrated problem solving skills.
  • Demonstrated knowledge of research administration.
  • Demonstrated ability to understand and appropriately apply Federal, State, and University policies and procedures, and interpret cost principles.
  • Demonstrated ability to productively and successfully work in a deadline-oriented environment.
  • Demonstrated ability to communicate with senior administrators regarding technical issues.
  • Working knowledge of Word, Excel, and Adobe software.


  • Certified Research Administrator, preferred.


  • Resume
  • Letter of Interest

About WVU

Why WVU?

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

Job Posting: Jan 5, 2022

Posting Classification: Non-Classified

Exemption Status: Exempt

Benefits Eligible: Yes
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