Fiscal & Operations Specialist
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Fiscal and Operations Specialist reports to the Senior Fiscal & Operations Specialistand is responsible for a variety of purchasing, budgeting and administrative functions,including review and origination of expenses in PeopleSoft Financials for 40+ costcenters within the Office of University Advancement; prepares monthly expense reports;serves as a liaison between Procurement Services, Accounts Payable and externalvendors; assists with training new staff on procedures for submitting paperwork forvendor payments, expense reimbursements, and general office procedures; and assistswith P-Card reconciliation.
Full-Time Equivalent Hiring Range: $38,700 to $48,400; salary commensurate withrelevant experience.
Specific responsibilities include:
- Reviews and electronically originates all vouchers, expense reports, and checkrequisitions for the University Advancement staff for approval by the AssistantDirector of Business Services or the Director, Finance & Business Servicesdepending on amount and cost center
- Serves as a liaison with the Purchasing Department and the Controller's Office toensure that the University's purchasing policies are maintained
- Reviews all invoices for accuracy and resolves problems as needed
- Researches and compares pricing for vendor goods and services
- Maintains accurate records of all expenditures and supporting backup for all University Advancement budgets
- Verifies funds in Program budgets prior to originating vouchers or purchaseorders
- Monitors budget cost overruns and recommends actions to bring accounts intobalance
- Assists in the review of monthly P-Card statements and receipts from P-Cardholders in accordance with Internal Audit procedures
- Assists with the preparation of monthly reports on expenditures, includingrunning queries to distribute P-Card expenses by account
Administrative Services Operations:
- Assists in training new University Advancement employees on submission ofpaperwork for vendor payments, general office procedures and P-Cardreconciliation
- Updates non-exempt University Advancement staff on fiscal and operationspolicies and procedures
- Participates in front desk lunch coverage rotation
- Participates in on-going technical and professional development training andeducation programs
- Contributes to a work unit that values diversity and promotes mutualcollaboration
- Makes sound decisions, exercises good judgment and examines existing issues innew ways
- Maintains confidentiality of individual and institutional information to ensure datasecurity and prevent identity theft per University guidelines
This position requires a high school diploma, Bachelor's degree preferred, and aminimum of three to five years bookkeeping/accounting experience in a business oruniversity setting in addition to customer services experience; training in PeopleSoftFinancials to originate purchase orders, vouchers and to extract reports for P-Cardreconciliation; and knowledge of appropriate expense accounts for reconciliation of P-Card expenses by account. Also, must have advanced knowledge of Microsoft Office,especially Excel. Requires strong attention to detail, exceptional organizational andinterpersonal communication skills, an affinity for numerical data and spreadsheetapplications; the ability to multi-task with a high degree of accuracy and within timeconstraints; and, a respect for confidentiality.Must be a team player who is highly motivated and dedicated to the goals of advancinghigher education and have an appreciation for Jesuit Catholic education and the goals andvalues of Boston College. A desire to build a career in advancement is a plus.
The office of University Advancement supports the mission of Boston College bypromoting a culture of inclusion that values each individual. Our recruiting practicessupport that commitment to build diverse teams reflecting our community; students,
alumni, parents and friends of Boston College.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
- Paid Holidays Annually
- Generous Sickand Vacation Pay
- Additional benefits can be found onhttps://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination.