Administrative Assistant, College of Business
LOCATION: Green Bay Campus
STANDARD HOURS: 37.5 hours per week. Monday - Friday 8:00 a.m. – 4:00 p.m.; Flexibility to work other hours as needed.
PAY RANGE*: $22.01 - $26.91/hour
**Salaries/Wages for all finalists (internal and external) will be based upon education, experiences, current wages, and internal equity.
Required online application available on website: www.nwtc.edu/jobs
The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps. You belong here. See why you will love working at NWTC.
Provide administrative support to department leadership, assist students and faculty. Manage the scheduling process from course authorization, class data entry into database systems, and processing course agreements. May serve as liaison to the public for specific courses. May also create meeting agendas, finalize meeting minutes, and maintain Advisory committee databases.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Greet internal and external customers, in person or via phone and email, and serve as the liaison between the customer and the appropriate individual.
- Provided administrative support for various College of Business programs. May include scheduling classes (all varieties), maintaining the database system (courses, catalog, etc.), modifying curriculum, instructional delivery, room scheduling and faculty course agreements. Notify departments, instructors and/or students of class changes, cancellation, instructor absences, changes of assignments and/or room changes. Order books and textbooks.
- Maintain part-time faculty rosters, qualification status, and instructor schedules.
- Provide administrative support to department leadership. May schedule meetings, prepare correspondence, reports, proposals, brochures, mailings, etc. May attend meetings on behalf of Dean as needed.
- Arrange for and notify Advisory Committee meetings; maintain member lists, prepare/send agenda, and communicate finalized meeting minutes.
- Assist students/faculty with class and program structure questions in absence of Dean/Associate Dean/s.
- May assist in maintaining department and program information; forms, mailing lists, calendars, syllabi, and other files.
- Assist in special event departmental activities.
- May serve as liaison for licensing/regulatory classes. Provide information to the internal/external customers and resolve issues. Maintain student records, provide State/National reporting, and distribute certificates as necessary. May prepare/distribute flyers/brochures; maintain flyer/brochure database.
- May serve as contact for corporate training in set-up of contract courses.
- Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
- Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
· Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
- Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
- Accuracy - Ability to perform work accurately and thoroughly.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
- Working Under Pressure - Ability to complete assigned tasks under stressful situations.
SKILLS & ABILITIES
Education: Associate Degree in Administrative Assistant, Business, or related degreeExperience: Three years related experience
**An equivalent combination of education and work experience may be considered
Cultural Competence: Demonstrated commitment to diversity, equity, and inclusion and sensitivity to and understanding of a diverse community of college students, faculty, and staff.
*NWTC welcomes candidates who currently possess the desired skills and experience and are committed to learning and growing.
Microsoft Office Suite (advanced skills preferred), data management system (PeopleSoft preferred)