Business Administrator (Accountant III) (Washington, DC)
Posting Number: req8268
Department: RII Business Services
Location: Washington, DC
Address: Washington, DC USA
Position HighlightsThe Business Administrator, is an integral member of the Research, Innovation & Impact (RII) Business Services team, providing business and research administration support to the DC Center and Office of Native American Advancement & Tribal Engagement (NAATE). As a centralized consortium of research administration professionals, our team is a one-stop shop for interactions with sponsors and central campus administrative units including the Sponsored Projects Services, Office of Research Contracts, FSO, Office of Budget and Planning, and the UA Foundation.
This position is responsible for independently assisting Directors, Managers and Investigators in developing, coordinating, submitting, and effectively managing funding from a variety of sources (examples include private, federal, UAF/gift, and state sources). The incumbent will proactively address the needs of account administration by providing exceptional customer service to Units and investigators. The RII Business Services team is committed to identifying and adhering to best practices in preparing and interpreting financial information, budgeting and forecasting, and account management while upholding high standards of integrity and fiduciary responsibility.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
The University of Arizona's Washington, D.C. Center for Outreach and Collaboration is the University's first installation in the National Capital Region. Ideally situated in DC's Metro Center area, the new Center is within walking distance of The White House, the Association of American Universities, the Association of Public and Land Grant Universities, among other offices of interest. The Center houses a wide variety of programs including the University's federal relations team, the National Institute for Civil Discourse (NICD), subject matter experts from our Research, Innovation, and Impact Division, The University of Arizona Applied Research Corporation, the Semester in Washington Presidential Fellowship Program, and a wide variety of other programs. The Center hosts a robust events program with seamless conversations between the investigators doing groundbreaking education and research in Tucson and around the world, and leaders in Washington. The Center also supports our visiting scientists, stakeholders, and colleagues that enhance our engagement in Washington.
Launched in September 2020, the office of Native American Advancement & Tribal Engagement's (NAATE) goal is to increase Native American awareness and increase the health and well being of Native American students, faculty, staff and tribal nations. We recognize and acknowledge the contributions of Native Nations to the University of Arizona community and aim to create a physical space for the Center of Native American Advancement and Tribal Engagement and establish the School of Indigenous Governance and Nation Building. These initiatives will establish new processes and lead the university to becoming the leading institution serving Native Americans.
Duties and Responsibilities:
- Serves as the primary point of contact for all account management duties for assigned units.
- Prepares monthly financial reports and ad-hoc reports for directors/program managers; including complex specialized reports and analyses for internal and external reporting and decision-making purposes.
- Works closely with unit staff in developing department fiscal budgets as well as short-term project budgets.
- Works closely with and advises unit staff to ensure expenditures are appropriate and within budget limits
- Reviews, approves, and reconciles financial and budget transactions including but not limited to budget transfers, payroll, reimbursement documents, Purchasing cards, requisitions etc.
- Leads the coordination and facilitation of all sponsored accounts' post-award activities including technical and final progress reports submissions, budget revisions, projection and ad-hoc reports, effort reporting, cost sharing, matching and other duties related to terms and conditions of sponsored awards.
- Serves as a resource to ensure compliance with the restrictions and specifications of the sponsor and university in proposals and awards.
- Provides training, education and professional development to faculty and staff in the area of account and grants management and departmental research administration
- Management of conference/event room reservations of the DC Office
- May supervise accounting personnel or other staff members and responsible for reviewing work for accuracy.
- Other tasks as assigned
Knowledge, Skills & Abilities:
- Must work well with others to take direction but show initiative when appropriate.
- Impeccable attention to detail, superior organization skills, and exceptional written and oral communication skills.
- Results-orientation, organized and resourceful in getting things done, meeting deadlines and anticipating needs.
- Minimum of 5 years of relevant work experience is required.
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Experience in managing multiple workstreams at a time.
- Experience as a team player who strives to understand and deliver excellent customer service to internal and external stakeholders in a multidisciplinary environment.
- Experience with University financial systems, policies, and procedures.
- Experience working in an environment that demonstrates respect for diversity, equity and inclusion.
- Experience working with different sponsor agencies.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Finance
Benefits Eligible: Yes - Full Benefits
Rate of Pay: DOE
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Veronica Chu firstname.lastname@example.org
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.