Program Coordinator, 4-H Youth Development Support
Posting Number: req7805
Department: Agric Extension Administration
Location: Main Campus
Address: Tucson, AZ USA
Position HighlightsThe Program Coordinator, 4-H Youth Development Support position is part of a dynamic team of professionals developing and delivering community outreach programs that provide research-based, objective formal and informal education across the state. The Program Coordinator will work closely with and provide direct administrative and program support to the Associate Director, 4-H Youth Development (including but not limited to clientele communication and calendar scheduling). The person in this position will be required to manage the administration and the financial portfolio of the state 4-H Youth Development office. Experience with budgeting and financial transactions will be valuable; and, understanding youth organization policy and procedure, including enrollment is important. Additionally, this position will handle logistic management for several youth trips. The person must be able to successfully work with diverse clientele and colleagues. In these and other ways, the Program Coordinator will implement and support high-quality research-based volunteer implemented positive youth development 4-H programs that enhance youth-adult engagement, increase program diversity, and expand community collaborations.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Employee COVID-19 Vaccine Requirement
All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.
Duties & Responsibilities
1. Administrative Support
- Coordinates daily operations and activities of 4-H and assigned projects including determining priorities under direction from 4-H leadership; coordinating and/or overseeing assigned workshops, meetings or conferences, logistics, scheduling and speaker/participant communications and travel under direction of 4-H Associate Director ensuring adherence to University policies and procedures; assisting the 4-H Associate Director by managing travel, calendar, and reporting deadlines.
- Coordinates assigned projects in collaboration with 4-H staff, including drafting meeting agenda and materials, recruitment, support to selected committees, communications, scheduling activities
- Participates in meetings and conferences pertinent to area of responsibility and as directed.
- Prepares and/or drafts periodic reports, financial statements and records on 4-H program activities, progress, status or other special reports for management through the UAccess system; manages and oversees data collection; prepares or assists in preparation of proposals and/or funding continuation from outside sponsors, coordinates closely with Extension Business Office; and prepares first drafts of 4-H communications and coordinates the process from development through distribution.
- Processes 4-H staff travel (authorizations, expense claims, travel advances, etc.); processes all 4-H reimbursements; reconciles 4-H PCard charges, performs monthly expense reconciliation as needed; and monitors program expenditures ensuring that budget allocations are not overspent; maintains close working relationship and confers with Extension Business Office, 4-H Youth Development Foundation and other units to assist in facilitation of departmental and/or programmatic accounting and expense reports
4.Policy and Membership Support
- Manages 4-H activities enrollment online database by ensuring relevant activity data is secured and entered as appropriate; and producing data reports as needed for 4-H leadership.
- Provides staff, youth and volunteers with technical advice, problem solving assistance, answers to questions, and interpretation of program goals and policy; refers to appropriate person when unable to respond.
- Interacts and maintains liaison with volunteers, faculty, staff and outside/community agencies in facilitating program objectives; and coordinates 4-H activities with interrelated activities of other units within UArizona, or outside programs to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
- Other duties as assigned.
- 1 year of relevant work experience required.
- Bachelor's degree or equivalent advanced learning attained through experience required.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Agriculture and Extension
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $22.58
Compensation Type: hourly rate
Career Stream and Level
Agriculture & Extension
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)
Number of Vacancies: 1
Contact Information for Candidates
Jennifer Gardner Smith
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.