Job Listings

Business Operations Specialist

Company:
Kennesaw State University
Job Location:
Kennesaw, Georgia
Category:
Business and Financial Services
Business Operations Specialist


Job ID: 236418
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us
A leader in innovative teaching and learning, Kennesaw State University offers undergraduate, graduate and doctoral degrees to its nearly 43,000 students. With 11 colleges on two metro Atlanta campuses, Kennesaw State is a member of the University System of Georgia and the second-largest university in the state. The university's vibrant campus culture, diverse population, strong global ties and entrepreneurial spirit draw students from throughout the region and from 126 countries across the globe. Kennesaw State is a Carnegie-designated doctoral research institution (R2), placing it among an elite group of only 6 percent of U.S. colleges and universities with an R1 or R2 status. For more information, visit kennesaw.edu.

Location
Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Job Summary
Ensures all expense transactions for the assigned department, college, unit and/or location are compliant with established fiscal policies and procedures of the University, Board of Regents, State of Georgia, and other governing bodies. May be responsible for reviewing, coding and posting all travel expense, requisitions, accounts payable and p-card transactions in the designated financial systems. May be responsible for monitoring purchasing card activity. Serves as liaison between the department business operation services and other administrative units within the department and university. Assists with the development and enforcement of new business policies and procedures.

Responsibilities
  • Serves as liaison between the department business operation services and other administrative units within the department and university
  • Responsible for entering payments and requisitions for travel, events, ordering supplies and materials for location and ensuring transactions are compliant with federal, state and regulatory guidelines and policies.
  • Responsible for assisting as backup for check process (positive pay files, ACH files, Wires, etc.)
  • Responsible for loading assigned prepaid cards as needed
  • Responsible for reviewing all cash advances and reconciling advances to expenses
  • May assist professional staff with contracts, purchasing, eProcurement requisitions, Owl Pay requests and purchasing card payments as assigned
  • Prepares and posts accounts payable for electronic processes
  • Coordinates, reviews, and ensures all financial transactions are processed accurately and timely, maintaining compliance with USG policies, State of Georgia policies, university policies and other regulatory guidelines
  • Responsible for maintaining all financial files and archiving data yearly
  • May be responsible for managing wireless service account for assigned department(s)
  • Monitors and assess office equipment, stationery and supply needs and order items as needed
  • May be responsible for maintaining department inventory and/or technology assets
  • Assists with administrative and clerical support in the absence of the administrative staff for the department
DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
  • Serves as the primary point of contact for student organizations that receive annual and
  • supplemental funding from the Student Activity Budget Advisory Committee (SABAC).
  • Responds to student inquiries regarding budgets and related operational matters, and assist
  • students with payments, purchases, contracts, and travel accommodations.
  • Assists the SABAC Chair with fiscal oversight of SABAC-funded budgets, including reviewing
  • funding and purchase requests and creating/maintaining financial spreadsheets and reports,
  • ensures all activities remain in compliance with BOR, KSU, Student Affairs, and SABAC
  • policies.
  • Assists with processing payments and purchases for departments that receive SABAC funds, as
  • needed.
  • Provides support for other divisional priorities and initiatives beyond the scope of SABAC, as
  • requested.
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited institution of higher education in Accounting or related field or an equivalent combination of relevant education and/or experience

Required Experience
One (1) year related experience in bookkeeping or accounting

Preferred Qualifications
Additional Preferred Qualifications
Familiar with PeopleSoft Financials or other financial services programs

Preferred Experience
Previous experience reviewing and reconciling travel expense statements; Higher Education Experience

Knowledge, Skills, & Abilities
  • Able to work closely with other internal departments such as KSU Legal, Contracts, Procurement, Compliance, Travel, Accounts Payable and Payroll as needed
  • Capacity to thrive in a fast-pace environment
  • Knowledge of financial processes and guidelines
  • Detail-oriented with the ability to process data entry quickly and accurately
  • Effective team player, flexible, quick learner, and self-motivated
  • Strong financial process knowledge with the ability to deliver results
  • Able to handle multiple tasks or projects at one time meeting assigned deadlines
  • Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
  • Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
  • Strong attention to detail and follow up skills
  • Strong customer service skills and phone and e-mail etiquette

    DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
    • A demonstrated passion for and/or experience supporting student success in a diverse and
    • complex environment
    • Experience with Excel and other financial management software, such as PeopleSoft and SAS
    • Ability to maintain professionalism in a fast-paced environment and adapt quickly to new
    • situations and changing priorities
    • Ability to work independently, successfully completing tasks and meeting assigned deadlines
    • Ability to successfully and effectively interact with a diverse student community comprised of
    • individuals/groups with different cultural backgrounds, communication styles, and
    • experience
    • Ability to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners
    Equal Employment Opportunity
    Kennesaw State University is an Equal Employment Opportunity/Affirmative Action Employer. It is the policy of Kennesaw State University to recruit, hire, train, promote and educate persons without regard to age, color, disability, ethnicity, gender, national origin race religion, sexual orientation, or status as a protected Veteran. Kennesaw State University is a participant in the Employment Eligibility Verification Program (E-Verify) effective October 15, 2007. Participant ID: 61415

    Other Information
    This is not a supervisory position.
    This position has financial responsibilities.
    No, this position will not be required to drive.
    This role is considered a position of trust.
    This position requires a purchasing card (P-Card).
    This position will not travel
    This position does not require security clearance.

    Background Check
    • Credit Report
    • Standard Enhanced + Education
    Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

    All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

    To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=236418&PostingSeq=1

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