Job Listings

Administrative Associate

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req7841

Department: Sch of Landscape Architecture

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The School of Landscape Architecture and Planning seeks a qualified Administrative Support Assistant to join our team. The person in this position will perform critical duties to support the School with daily office functioning. They will coordinate School activities with the Dean's Office and other units within the College as well as other administrative units at the University. They will provide administrative support to the School Director and will collaborate closely with faculty and staff. The position will report to the College's Office Manager

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Employee COVID-19 Vaccine Requirement

All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.

Duties & Responsibilities

Support to the
Director/Office Management

  • Coordinate
    appointments for the Director: manage calendars and appointment
    prioritization, schedule meetings, assist in program activities, and other
    administrative functions.
  • Coordinate Director's conference
    attendance: registration, travel, and reimbursement.
  • Perform a
    variety of administrative and clerical support activities including
    composing and editing correspondence.
  • Manage
    the front desk including greeting and directing visitors, answering
    incoming calls, coordinating mail services, and ensuring that the entrance
    to the office is well-organized and professional in appearance.
  • Order
    and manage office supplies.
  • Serve
    as the first point of contact for information about the school, Director's
    office, and the University of Arizona. Interact with other departments in
    the college, as well as other departments throughout the university as
    needed.

School and College Support

  • Maintain the School's master calendar.
  • Organize and assist with College and School events: open houses, student events, award ceremonies/commencement,
  • Design Excellence, Homecoming, studio reviews, seminars/ lectures and new student recruiting. Organize invitations, food/beverages, and general logistics.
  • Coordinate and schedule faculty meetings for the academic programs: prepare and distribute meeting agendas and take minutes.

Business Office Support

  • Act as a liaison to the CAPLA Business Office.
  • Work with the Business Office as needed on school budgeting information.
  • Work with the CAPLA Business Office to ensure compliance in financial policies and procedures; ensure the financial transactions that start in the school are compliant with UA policies and procedures.
  • Work with the Business Office to inform Director regarding accounting variances or trends that require action.

Minimum Qualifications

High school diploma or equivalent, or equivalent learning attained through experience required.

Minimum of 5 years of relevant experience required.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18-$20

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

5

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Laura Jensen

lvjensen@email.arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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