Job Listings

Administrative Support Assistant II

Company:
The University of Arizona
Job Location:
Oro Valley, Arizona
Category:
Administrative Assistants

Posting Number: req7769

Department: Vet Med Administration

Location: Outside of Tucson

Address: 1580 E Hanley Blvd, Oro Valley, AZ 85737 USA

Position Highlights

The University of Arizona's College of Veterinary Medicine invites applicants to apply for the position of Administrative Support Assistant II. This position provides high quality and responsive administrative support to the Student Affairs and Diversity, Equity, and Inclusion teams, and will perform critical functions in supporting the CVM with daily activities. The position employs initiative, creativity, excellent organizational skills, and the ability to work independently as well as to participate collaboratively as a team member. The successful candidate will: have a strong working knowledge of how to implement diversity, equity, and inclusion strategies in the workplace, use a variety of computer software programs; have a high proficiency and comfort in multi-tasking; possess a strong customer service orientation; and have strong oral and written communication skills. Successful candidates must demonstrate a high capacity to respond to requests in a timely manner with diplomacy and discretion. This position will serve as a point of contact for many in and outside of the college and it is imperative that all are treated with respect and feel welcome.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Employee COVID-19 Vaccine Requirement
All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.

Duties & Responsibilities

Duties & Responsibilities:

  • Assist with daily operations that support the College's education and academic missions
  • Help to communicate the College's DEI and health/wellness missions
  • Serve as a liaison between faculty, staff, students, UA organizations, outside agencies, and the public to assure courteous and professional communications and timely responses to requests
  • Work with Associate/Assistant Deans, program Directors, and staff to plan and prioritize activities within programs to meet deadlines
  • Assist with coordinating and scheduling student and staff functions, meetings, interviews, etc. (may take meeting minutes)
  • Assist with creating and organizing student and faculty/staff events
  • Purchase program supplies; monitor program budgets and allocations of resources
  • Assist with purchasing documentation, travel arrangements, and reimbursements
  • Help to develop and maintain/access complex documents
  • Provide brief tours of the facility upon request
  • Work with proper offices and individuals in the College and University to promote faculty's work
  • Additional duties as assigned

Knowledge, Skills and Abilities:

  • Advanced MS Word, Excel, PowerPoint, Access, and Drupal skills; competency using a variety of computer software programs
  • Knowledge of databases, calendar scheduling systems, mobile devices, working in a networked environment, and the Internet
  • Demonstrate initiative and excellent organizational skills
  • Ability to work in a fast-paced, ever-changing environment
  • Ability to prioritize tasks and responsibilities, respond positively to unanticipated changes, and meet deadlines
  • Strong interpersonal and communications skillsand the ability to work independently as well as to participate collaboratively as a team member
  • Writing/editing skills with exceptional attention to detail and accuracy of information
  • Ability to exercise discretion in working with highly confidential and sensitive matters
  • Demonstrated dedication to diversity, equity, and inclusion as workplace practice
  • Capacity for creative problem-solving
  • Desire to work as part of a diverse team

Minimum Qualifications

  • Minimum of 3 years of relevant experience required
  • High school diploma or equivalent, or equivalent learning attained through experience required

Preferred Qualifications

  • One or more years of directly related administrative experience
  • Internal experience with the University of Arizona policies and procedures

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $15.00 - $20.00

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Angie Brinson

abrinson@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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