Job Listings

Academic Programs Officer II

The University of Arizona
Job Location:
Tucson, Arizona
Student Affairs and Services

Posting Number: req7863

Department: Nutritional Sci Wellness - INS

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The School of Nutrition Sciences and Wellness (NSW) seeks a qualified candidate to hire as a full-time Graduate Programs Coordinator. The successful candidate will manage the Nutritional Sciences Graduate Program (NSGP), Applied Nutrition Professional Science Masters (PSM) and the Graduate Certificate in Applied Nutrition (GCAN). This position works closely with in-person MS and PhD students, and online PSM and GCAN students. The primary responsibility of this position is to ensure all program goals and objectives are accomplished, which include but are not limited to administrative support to the Directors of NSW graduate and professional programs, supporting functions including recruitment, admissions, financial assistance, enrollment, and degree completion.

The School of Nutritional Sciences and Wellness graduate and professional programs provide cutting edge teaching, research, and clinical training. The fusion of ideas, techniques, and expertise from traditional academic fields underlies creation of new fields of endeavor. The high value placed on interdisciplinary research and education is one of the ways that The University of Arizona is fostering innovation and creativity among its faculty and students.

The University of Arizona's School of Nutritional Sciences and Wellness supports the UA's diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusion efforts in the school and college.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Employee COVID-19 Vaccine Requirement

All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.

Duties & Responsibilities

Coordinate recruitment
activities: preparation,
distribution of recruiting materials; program advertising and outreach;
follow-up with potential applicants; scheduling and facilitating of applicant
interviews & activities (e.g., poster sessions, datablitz). Represents
the School at recruitment events, including national/regional conferences.
Communicates with and tracks interest of prospective students via phone,
email, zoom, and web-based conferencing.Develop and coordinate events and retreats for all three programs.
Support the scheduling and implementation of new student orientations.

Assist in the academic advising and
coordination of all graduate student activities: Advise students on enrollment policies and
procedures, discuss degree and admissions requirements, and assists students
with the application process. Ensure graduate student compliance with all
Graduate College policies and procedures. Tracks student progression toward
degree completion and assists with scheduling of dissertation and thesis
defenses and comprehensive exams. Processes documentation for graduate
students for graduation, including record changes, course waivers/transfers,
and forms for comprehensive exams/dissertation, defenses. Manage all graduate
student admissions processes: prepare admission applications for faculty
committee review, coordinate admissions with Graduate College admissions
specialists, advise Program Directors and faculty on all graduate admissions
policies and procedures.

Manage all fiscal operations: including
budget, travel and purchasing under the direction of the Program Directors
and School of Nutritional Sciences and Wellness Business Manager. Coordinate
all student financial support including the processing of all awards,
completion of graduate assistant/associate hiring, ensuring that students
meet eligibility. Assist in the preparation of financial reports and
instruction-related grant proposals. Coordinate all student financial support
including the processing of all awards, completion of graduate
assistant/associate hiring, ensuring that students meet eligibility.
Implement new financial policies and procedures.

Assist the Director of the NSGP and the
Director of Professional Programs with all day-to-day Graduate Student
Support Services (includes MS, PhD, PSM and Certificate students): Assist in
the evaluation of the program effectiveness and prepare assessment documents.
Coordinates or performs data collection, analysis, reporting, documentation,
and other duties to ensure accurate and timely processing or development of
required reports. Develops and updates program resources such as program
handbooks, guides, checklists, and other forms relevant to student
progression. Prepare all correspondence, meeting minutes, notices, and
manuals. Act as liaison with students, faculty, staff, and outside
communities in facilitating program objectives.

Knowledge, Skills & Abilities

  • Organizational
  • Attention
    to detail with a high level of accuracy
  • Ability to communicate effectively, written and

Minimum Qualifications

  • Bachelor's degree in field appropriate to area of assignment or advance
    learning attained through professional level experience required and a minimum
    of 3 years of relevant work experience.

Preferred Qualifications

  • Proficient experience in UAccess Student, Analytics, Employee and Financials.
  • Master's degree in field appropriate to area of assignment and 3 years of relevant work experience.
  • Previous progressively responsible administrative coordinative program experience.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Academic Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Academic Program Mgmt

Job Function

Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Kayle Skorupski,

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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