Job Listings

Administrative Operations Professional II, Internal Medicine (College of Medicine-Phoenix)

The University of Arizona
Job Location:
Phoenix, Arizona
Health and Medical Services

Posting Number: req7869

Department: COM Phx Internal Medicine

Location: Greater Phoenix Area

Address: Banner University Medical Center-Phoenix,, 1441 N. 12th St., Phoenix, AZ 85006 USA

Position Highlights

The University of Arizona College of Medicine-Phoenix, Department of Internal Medicine invites applicants to join our team. This team member will provide the highest level of complex administrative program support to the Department and Division leaders located on the Banner University Medical Center- Phoenix campus (B-UMCP). This position will be responsible for reviewing/integrating timely communications on behalf of their leader, coordinating projects, calendars and systems between the University and the health system, to support the academic mission. A high degree of professionalism, organization, discretion, initiative, collaboration and ability to follow instructions while using good judgment is expected. Skill is required in both oral and written communications, and computer proficiency in Microsoft Word, Excel, and Outlook is essential.

This position requires the handling of sensitive and confidential reports, as well as identifying solutions and resolving administrative problems.

Working Conditions: This position will have regular business in the Banner Health facility and is subject to occupational health screening requirements.

The ideal candidate will have the following Knowledge, Skills & Abilities:
* Knowledge of organizational practices and policies.
* Skills in professional writing and editing.
* Ability to effectively communicate.
* Ability to prioritize workload to meet deadlines.
* Proficiency in Microsoft Office programs.
* Ability to maintain confidentiality and safeguard information.
* Ability to work with academic and administration staff members and students.

Employee COVID-19 Vaccine Requirement
All University employees, including student workers and
graduate assistants/associates, must verify that they are fully vaccinated for
COVID-19, unless they have been granted a religious or disability/medical

The University of Arizona College of Medicine - Phoenix
anchors the 28-acre Phoenix Biomedical Campus in the heart of the Valley of the
Sun. The College inspires and trains individuals to become exemplary
physicians, scientists and leaders who are life-long learners and inquisitive
scholars. The Phoenix Biomedical Campus embodies the University's priorities of
engagement, partnership, innovation, and synergy in its world-class academic
and research initiatives, with clinical facilities throughout Greater Phoenix.

Outstanding UA
benefits include health, dental, and vision insurance plans; life insurance and
disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU
tuition reduction for the employee and qualified family members; state
retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our
innovative work-life programs. For more information about working at the
University of Arizona and relocations services, please click here:

Duties & Responsibilities

  • Develops and schedules a program/event work plan in accordance with specifications, objectives and funding limitations.
  • Performs tasks related to specific function/program assigned, such as tracking event attendance, development of brochures or other unique projects.
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
  • Develops and facilitates workshops, meetings or conferences with high impact on program and/or participants; coordinates logistics, scheduling and participant communications.
  • Schedules facility and services for use by campus and outside organizations.
  • Maintains direct contact with personnel of various outside organizations and university departments associated with scheduled function/program.
  • Represents the college/department and serves on various department and University committees.
  • Attends seminars, workshops and conferences.
  • Provides assistance and information to faculty, staff and outside organizations regarding function/program.
  • Serves as a representative to ensure all aspects of function/program are implemented and controlled according to plans.
  • Other duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience is typically required.

Preferred Qualifications

* Strong collaborator and relationship-builder, both internally and externally, with outstanding verbal and written communication skills.

* Expertise in managing multiple and competing demands/projects and delivering against aggressive goals.

* Self-starter with the ability to take the initiative on projects.

* Previous experience supporting administrative leaders and programs in an academic medical center environment.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $48,789 - $56,196 Annually, Depending on Experience

Compensation Type: salary at 1.0 full-time equivalency (FTE)



Career Stream and Level


Job Family

Administrative Operations

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

College of Medicine-Phoenix, Office of Human Resources

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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