Job Listings

Program Coordinator, Senior

The University of Arizona
Job Location:
Tucson, Arizona
Administrative Assistants

Posting Number: req7794

Department: Surgery

Location: UAHS - Tucson

Address: 1501 N Campbell Ave, Tucson, AZ 85724 USA

Position Highlights

The Department of Surgery is seeking a Program Coordinator, Senior who can be the primary point of contact for the Institute for Cellular Transplantation (ICT). As the face for this internationally renowned research team, we need an individual who can think on his or her feet. Every day, new situations arise in the office requiring full autonomy to make quick decisions and take immediate action. We need someone who can stretch their administrative capabilities beyond the job description to tackle the complexities of a busy lab. The ideal candidate understands there is an art to managing multiple calendars and providing administrative support to a busy research team. We need someone that can display grace under pressure and represent the Department of Surgery in the best light. The incumbent for the ICT Team must be highly motivated, energetic, a self-starter, an excellent team player, and able to work accurately with frequent interruptions.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Employee COVID-19 Vaccine Requirement

All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.

Duties & Responsibilities

  • Manage
    calendars for entire ICT Team; prioritize and coordinate meetings,
    conferences and appointments.
  • Arrange
    travel for ICT Team, including travel authorization, flight itinerary,
    lodging, meeting agenda; work with ICT Research Coordinator and Senior
    Business Manager to collect and submit receipts for reimbursement
    according to UA policy.
  • Coordinate
    travel for international research scholars which includes planning events,
    dinners and logistics invited guests.
  • Assist
    ICT Leadership with overall programmatic budget for grants, contracts, and
    gifts; determine effort allocations across funding types for research
    staff and budget development for grant proposals.
  • Coordinate
    and prioritize, with the Primary Investigator, key faculty research
    projects that will require submission for upcoming peer reviewed meetings,
    conferences, and assist with budget analysis.
  • Manage
    with senior leaders the inventory of study supplies and purchasing of lab
    supplies within established guidelines and P-card policies.
  • Participate
    in research team meetings and other conferences, as necessary.
  • Oversee
    submission of accurate and timely closeout documents to applicable Federal
    agencies, University entities and the sponsoring agency in accordance with
    Federal regulation and University and sponsoring agency policies and
  • Arrange
    secure storage of study documents that will be maintained according to
    University policy or for the contracted length of time, whichever is
  • Assist
    faculty with formatting of Curriculum Vitae for Promotion and Tenure
    packets and maintain UAVitae.
  • Transcribe
    and compose letters and correspondence from rough draft, corrects grammar,
    spelling and punctuation errors; edits wording without changing intended
  • Attend
    training and development workshops as necessary.

Minimum Qualifications

  • Bachelor's degree or equivalent advanced learning attained through experience required.
  • One (1) year of relevant work experience required.

Preferred Qualifications

*Knowledge of standard office policies and procedures. *Excellent oral and written communication and interpersonal skills.
*Impeccable skill set in grammar, writing and editing.
*Proficient in developing and maintaining good working relationships.
*Ability to interact professionally and effectively with faculty, medical students, residents, administration and the public.
*Proficient in Microsoft Office Suite.
*Ability to problem solve and make decisions.
*Ability to exercise sound judgment and high level of discretion in handling confidential and sensitive information.
*Knowledge of University of Arizona processes and procedures.
*Knowledge of UAccess.
*High degree of flexibility.
*Ability to work in a fast-paced environment with competing deadlines and priorities.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: hourly rate



Career Stream and Level


Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Jessica Holmgren |

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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