Internal Grants Manager
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Internal Grants Manager oversees a growing portfolio of centrally managed internal funding opportunities for areas reporting directly to the Office of the Provost. Working closely with unit directors and faculty, this role provides project and financial management for award program stakeholders. The internal grants manager is also integral in creating procedures to effectively manage the various programs and serves as liaison to departmental administrators and central administrative offices. The role is comprised of three categories:
- Establish and codify procedures to effectively manage award programs.
- Oversee entire award cycle from "call for proposals" to close out of grants.
- Review proposals for completeness and compliance with award specifications.
- Work with stakeholders to create and maintain award specific applications.
- Manage applications and communicate with internal and external reviewers.
- Send notifications of awards to awardees and meet with PIs to ensure projects are on target with project timelines.
- Advise PIs and departmental administrators on policies and procedures of different award programs.
- Work with various units from across the University, develop strategies for outreach to faculty and students to educate them on new and current funding opportunities.
- Facilitate procurement
- Attend grant board meetings and working groups
- Ensure deliverables are completed by grant awardees.
- Allocate award budgets or coordinate with the Budget Office to set up unique charts of accounts.
- Monitor budgets and spending run rates.
- Prepare quarterly financial reports.
- Pull back unexpended balances according to grant policies and recommend repurposing of funds.
- Audit expenditures to ensure spending aligns with grant terms.
- Review and approve all budgetary changes in accordance with each award's objective.
- Review and summarize progress reports.
- Collect and report on key metrics.
- Assist Directors with annual report of award programs.
- Assist with assessing impact of awards and their continuance alignment with unit and university strategic goals.
- Maintain archives of all internal grant applications, progress reports, and completed projects.
Award programs currently exist in the following areas:
- Vice Provost for Research (Ignite, REG, RIG, RADS, Capital Equipment Grant)
- Schiller Institute (SIGECS)
- University Council on Teaching (TAM, TAME)
- Center for Teaching Excellence
- Academic Technology Advisory Board (ETG, ATIG)
- Institute for the Liberal Arts (Major, Minor, Innovations in Graduate Education, Summer Internship for PhD students, CWBC Colloquium Fellowship)
- The Clough Center for Constitutional Democracy (Travel, Civic, Public Interest, Grad Fellows)
- Provost Office (Research for Formative Education, Mini-Manuscript Grant)
- Ricci Institute (TBA)
- Bachelor's degree or relevant experience
- Minimum of 2-3 years of fiscal and project management experience.
- Previous experience in a customer service environment is essential.
- Experience using Peoplesoft Financials or comparable application.
- Project management and financial management experience
- Strong written and oral communication skills
- Strong computer skills: Proficient in Excel and knowledge of other Microsoft Office applications
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
- Paid Holidays Annually
- Generous Sick and Vacation Pay
- Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.