Job Listings

Executive Asst & Project Coord

Virginia Tech
Job Location:
Blacksburg, Virginia
Executive Assistants

Job Description

The Executive Assistant provides specialized and complex administrative support to the Senior Associate Vice President for Advancement and Chief Operating Officer (SrAVP/COO) including coordinating and scheduling meetings, managing the SrAVP/COO's calendar, assisting in preparation of reports and correspondence, maintaining and updating systems and databases, managing special projects, and facilitating effective interaction within and outside the university. The SrAVP/COO relies on the Executive Assistant to be proactive and set up effective and efficient processes to allow the SrAVP/COO to focus time and effort strategically to achieve key division goals. He/she provides critical support through research, analysis, writing, information coordination, relationship management, and project coordination. He/she will have the role of communicating regularly with equivalent and/or higher level people at all levels within the university and externally. The Executive Assistant will work on projects from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities including confidential and sensitive matters with the utmost discretion.

The Executive Assistant is responsible for independently managing and tracking key projects, including benchmarking and reporting that requires extensive coordination with Advancement leadership and colleagues. The Executive Assistant will be a trusted professional who is aligned with the SrAVP/COO and leadership of Advancement, using sound judgement to make reasonable decisions in the absence of direction. The ideal candidate must be professional and demonstrate emotional intelligence through strong interpersonal skills, ability to influence key stakeholders and adaptability. In addition the candidate must be organized, self-directed and be an effective communicator and collaborator.

Required Qualifications

Bachelor's degree in Business Administration, Communications, or related field or combination of education and experience.

Demonstrated significant high-level administrative experience supporting executive level individuals within a fast- paced, self-directed, and demanding environment.

Excellent communication skills.

Ability to maintain strict accuracy and be hyper-sensitive to details.

Demonstrated exceptional planning and organizational skills.

Proven ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies.

Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.

Ability to multi-task, adapt to changing priorities, and meet deadlines.

Demonstrated advanced computer skills and demonstrated proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

Proven experience working with SharePoint or a similar document sharing system.

Demonstrated experience coordinating domestic travel arrangements.

Preferred Qualifications

Prior experience at Virginia Tech or other higher education environment.

Demonstrated proficiency with analyzing and summarizing information using Excel.

Demonstrated experience in supporting projects with multiple priorities, deadlines, and constituents.

Demonstrated experience creating and maintaining policy and procedure documentation.

Demonstrated experience in SharePoint.

Demonstrated experience in OneNote.

Prior experience with the Advancement model.

Familiarity with project management tools.

Prior experience working in a team-oriented environment.

Proven editing and journalistic skills.

Pay Band


Appointment Type


Salary Information

Commensurate with Experience

Review Date

December 13 , 2021

Additional Information

The successful candidate will be required to have a criminal conviction check as well as documentation ofCOVID-19 vaccinationor receive approval from the university for a vaccination exemption due to a medical condition or sincerely held religious belief.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brandi Barnett at brandib@vt.eduduring regular business hours at least 10 business days prior to the event.

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