Job Listings

Administrative Support Assistant II

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req7483

Department: Human Resources

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

Come join our dynamic and customer-service oriented team! We are looking for a candidate with positive attitude who enjoys working in a fast-paced environment.

Workforce Systems, within the Division of Human Resources (HR), is composed of a group of professionals who consistently seek improvement opportunities and introduce creative core HR system solutions. Our open work-space fosters collaboration and promotes learning.

This is an excellent opportunity for a self-directed individual to provide amazing administrative support and contribute to our team. You will have the opportunity to greet visitors, assist with the coordination of meetings, prepare meeting materials for presentations, and assist campus with general questions as it relates to their employment transaction. This position requires a high degree of professionalism, initiative and flexibility, as well as attention to detail, use of good judgment and the ability to handle multiple projects.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

  • Provide front desk coverage, answers phones, screens
    phone calls, greets visitors and direct them to the appropriate staff or
    departments when necessary.
  • Serves as the primary recipient of University-wide
    Form I9 supporting documents and Personnel Action Forms.
  • Ensures the highest level of accuracy for data
    entered into Docuware andHRISsystem to ensure successful
    data audits.
  • Manage calendars and regularly prioritize and arrange
    meetings and appointments.
  • Coordinate and provide logistical support for
    meetings, such as; internal trainings, campus wide presentations, and
    group activities. Troubleshoot a/v equipment and be a point of contact
    for meeting participants.
  • Prepare a variety of communications, including
    meeting minutes, meeting handouts and agendas.
  • Interact with faculty, staff, students and outside
    agencies to assist with unit activities. Respond to inquiries and
    prepare correspondence.
  • Serve as unit's point-of-contact for hiring,
    including posting jobs, scheduling interviews, checking references, and
    assisting with on-boarding.
  • Coordinate unit's financial transactions to include
    making travel arrangements, processing expense reports, ordering office
    supplies, renewing memberships, etc.
  • Performs miscellaneous data entry and other duties as
    assigned or required to meet unit and University goals and objectives.
  • Prepare and format reports and related materials
    using MS Office Suite, primarily Word, PowerPoint, and Excel.
  • Other duties may be assigned.

Knowledge, Skills, &
Abilities

  • Knowledge of office equipment and supply ordering.
  • Skill in problem analysis and resolution.
  • Ability to effectively communicate with others.
  • Exercise sound judgement and critical thinking.
  • Perform accurately to produce quality results in a high volume and deadline-driven environment
  • High degree of project management and organizational skills.

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 3 years of relevant experience required.

Preferred Qualifications

  • Previous work experience in a college or university setting.
  • Familiarity gained by experience of principles, practices, and standards of human resource administration.
  • Previous experience with an enterprise human resources information system.
  • Familiarity gained by experience of employment-related laws and principles.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: 18.36 - 19.00

Compensation Type: hourly rate

Grade

4

Career Stream and Level

OC2

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies: 1

Contact Information for Candidates

Angelica Toledo

atoledo@email.arizona.edu

520-621-7712

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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