Job Listings

Academic and Events Coordinator - Cancer Center

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Conference and Events Administration

Posting Number: req7792

Department: Cancer Center Division

Location: UAHS - Tucson

Address: University of Arizona Cancer Center, 1515 N Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The University of Arizona Cancer Center (UACC) is a National Cancer Institute-designated comprehensive cancer center dedicated to the prevention and cure of cancer through patient care, research, and education. The UACC is seeking candidates for an Academic and Events Coordinator. The Academic and Events Coordinator coordinates all aspects of conferences, special events, and faculty recruitment from conception though clean up. Coordinates with internal external constituents to plan, organize, schedule and execute event details, related to location scouting and booking, speaker support for travel and lodging, invitations/registration, catering, entertainment, technology, equipment, staffing, and other relevant activities.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Employee COVID-19 Vaccine Requirement

All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.

Duties & Responsibilities

  • UACC Special Events and Faculty Recruitment
    • Point of contact and lead organizer for all events and faculty recruitment.
    • Proactively identify solutions to complex issues prior to occurrence requiring significant innovation and creativity to ensure positive outcomes.
    • Ability to manage issues and last minute developments related to events and recruitment as they occur to ensure seamless operation.
    • Represent the Cancer Center in communication with management, external departments, faculty, potential faculty recruits and stakeholders in regards to events and recruitment.
    • Scheduling and organizing all special seminar, seminar series and meetings in the UACC.
    • Organize and send out announcements for all internal meetings related to UACC.
    • Manage faculty recruitment on behalf of Cancer Center.
    • All related activities to these events, such as advertising, travel arrangements, hotel and
      dinning accommodations, audio-visual needs, reimbursements and honorarium.
    • Planning, tracking and maintaining the budget for the all UACC events and recruitment.
    • Planning and organizing the annual retreat with PI representatives.
    • Planning and organizing the holiday party
    • Be on hand during events to help with the event.
    • Drafting and sending invitation letters and initiating contacts with guest speakers, generate
      correspondence to facilitate their visit, reach out to UACC faculty to develop and organize
      schedules for seminars.
    • Contacting vendors and set up food for all UACC events.
    • Work in coordination with Project manager, Senior Leaders and Administrator to facilitate a
      seamless progression of all events.
    • Enter and update the information regarding the seminars, special seminars, program meetings.
    • Enter and update the information regarding all internal UACC meetings
    • In charge of room reservations.
    • Collaborate with other departments on ad hoc basis project.
  • Administration
    • Draft letters and initiate contact with speakers.
    • Generate correspondence to facilitate their visit.
    • Responsible for lodging accommodation reservations.
    • Process all reimbursements.
    • Create and print all advertisement materials associate with the event.
    • Contact vendors and set up of food and audio-visual equipment.
    • Reach out to UACC Faculty to develop and organize schedules for seminars.
    • To be on hand during events to help with the event production.
    • Work with Administrator on an ad hoc basis project basis.
    • Collaborate with Project Manager on an ad hoc basis, project basis.

Knowledge, Skills, and Abilities

  • Ability to regularly work a flexible schedule to include nights and weekends.
  • Excellent written, verbal, and presentation skills.

Minimum Qualifications

  • Minimum of 3 years of relevant work experience is required.
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Preferred Qualifications

* Academic experience

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: University Operations

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.94 - $28.33

Compensation Type: hourly rate

Grade

7

Career Stream and Level

PC2

Job Family

Conference & Events

Job Function

University Operations

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Sadie Maloof | smaloof@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety.

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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