Job Listings

Sponsored Projects Coordinator (Multiple Positions)

The University of Arizona
Job Location:
Tucson, Arizona
Sponsored Programs, Grants, and Contracts

Posting Number: req7755

Department: Sponsored Projects Services

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

Sponsored Projects Services at the University of Arizona is in search of Sponsored Projects Coordinators (Grant and Contract Coordinator II). The position is in Sponsored Projects & Contracting, Postaward Services. Postaward Services is the central administration office that is responsible for the financial stewardship of externally awarded grants and contracts. The position manages an assigned portfolio of grants, contracts and other funding sources in accordance with sponsor, university and governmental policies and regulations.
Specific position responsibilities include the preparation of invoices and financial reports, completion of account reconciliations, aged accounts receivable, cash management, account closeout. The position works collectively with UArizona faculty, staff and external sponsor representatives to complete these objectives.
Sponsored Projects Services (SPS), a unit of Research, Innovation & Impact (RII), assists the University of Arizona research community in its efforts to secure external funding by providing high quality administrative, contracting and financial services to ensure proper stewardship of those funds and to minimize the risk to university resources. Our mission is to support and enhance the University's reputation while working to achieve strategic goals with broad services in the following areas: Proposal Development and Submission, Contracting, Postaward Management and Administrative Guidance.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please visit'

Employee COVID-19 Vaccine Requirement
All University employees, including student workers and graduate assistants/associates, must verify that they are fully vaccinated for COVID-19, unless they have been granted a religious or disability/medical accommodation.

Duties & Responsibilities

-         Prepare and submit invoices, financial reports and other administrative reports using University systems and other resources. Respond to external or internal inquiries regarding these reports.

-         Cash management duties such as monitoring and collecting accounts receivables. Processing internal receipts documentation.

-         Closeout awards in the financial and research systems according to sponsor and University requirements.

-         Additional duties may be assigned.

Knowledge, Skills & Abilities:

-         Capacity to learn and work independently, including in a telework environment from home

-         Attention to detail and follow-through

-         Ability to communicate effectively verbally and in writing

-         Organization and time management skills

-         Proficiency with computer systems; particularly Microsoft Excel, Outlook, Adobe PDF.

-      Ability to learn new systems and adapt to changes.

Minimum Qualifications

  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 3 years of relevant experience required.

Preferred Qualifications

Experience with UA or other university financial, research and database reporting systems.
Experience preparing reconciliations and analyzing transactions and data.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Research

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $18.15

Compensation Type: hourly rate



Career Stream and Level


Job Family

Grant & Contract Admin

Job Function


Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 3

Contact Information for Candidates

Marcel Villalobos

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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