Stewardship Operations Assistant
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Stewardship Operations Assistant reports to the Director of Stewardship & Donor Engagement and is responsible for the accuracy and utility of stewardship data and reports that support and inform the work of the Stewardship & Donor Engagement team, as well as providing operational support for the team's production of stewardship reports. The position is multi-faceted, requiring the ability to move easily from one task to another in a fast-paced office environment with time-sensitive projects. Specific responsibilities include but are not limited to: maintain and manipulate donor stewardship information in the University Advancement constituent relationship database; maintain a thorough working knowledge of Boston College stewardship processes and the database to serve as a resource for information on stewardship activity through the production of reports and correspondence; and support the Director of Stewardship & Donor Engagement with multiple diverse tasks.
The Stewardship Operations Assistant provides support for the director of stewardship and donor engagement but also for core functions of the stewardship team carried out by other team members. The assistant collaborates with stewardship team members and also with the Advancement Information Systems team to ensure accuracy of gift purpose, donor names and other critical information.
The position works closely with the director of stewardship to maintain relevant information on the State of the Boston College endowment that is conveyed to donors in a timely manner including assisting on the financial endowment reports for established funds. The operations assistant also maintains procedural and protocol related documents for the Stewardship & Donor Engagement team and will assist with reconciling the Stewardship & Donor Engagement budget, including purchase card statements and receipts, and ordering supplies.
This position will also work to administer the gift agreement creation process and serves as the initial point of contact to successfully process new gift agreements, administrative documents, memoranda of understanding, and other documents supporting new gifts to the University ensuring compliance with internal policies and applicable laws and regulations. Provides customer service-oriented guidance and counsel in regard to gift agreement writing to create clear and concise gift agreements that thoughtfully and strategically balance the donor's wishes with the University's needs and which comply with federal, state and University agreement for administration of central gifts. Researches best practices, peer institutions, market/economic conditions and government rules and regulations and recommends changes and enhancements to improve administrative effectiveness, services and/or resources.
Department: 031061 - Stewardship & Donor Engagement
Position: 00011452 - Stewardship Operations Assistant
Full-Time Equivalent Hiring Range: $41,100 to $51,400; salary commensurate with relevant experience.
Requires a high school diploma, bachelor's degree preferred, and a minimum of one to three years increasingly responsible, administrative and database experience; strong interpersonal and organizational skills with excellent attention to detail and accuracy; a thorough knowledge of Microsoft Word and Microsoft Excel and specialized experience working with data and databases; initial and ongoing database training is required; exceptional proofreading, and an ability to handle multiple tasks and work well within deadlines. Also, requires good judgment, discretion with confidential materials and a customer service orientation. Maintaining confidentiality of donor and student information is a necessity and is required. Familiarity with Boston College systems and/or an understanding of the fundraising process is desired but not required.
Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.
The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build diverse teams reflecting our community; students, alumni, parents and friends of Boston College.
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
- Paid Holidays Annually
- Generous Sickand Vacation Pay
- Additional benefits can be found onhttps://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination.