Job Listings

Academic Program Assistant - MS-SLP Program

Company:
University of St. Augustine for Health Sciences
Job Location:
Dallas, Texas
Category:
Administrative Assistants
Requisition Number: DF547

GENERAL SUMMARY

To provide administrative support to the Program Director/Assistant Program Director concerning all aspects of program operation. The MS-SLP program is comprised of a program maintained on the Austin campus, and a satellite program on the Dallas campus. The MS-SLP Academic Program Assistant (Dallas campus) will provide support to the program, as a whole, in unison with the Senior Academic Program Assistant (Austin campus).

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepare, furnish, and archive relevant information about the program for the website, catalog, accreditation, student and faculty information, and marketing operations.
  • Prepare, edit, and proofread documents, ensuring quality of all programmatic documentation and correspondences.
  • Coordinate office procedures including, but not limited to, correspondence, appointment scheduling, maintaining program equipment and functions.
  • Attend department meetings and any scheduled retreats. Prepare agendas and record minutes and handouts. Distribute minutes on a timely basis.
  • Maintain faculty files for the Program Director/Assistant Program Director, process confidential faculty evaluations at the end of each semester.
  • Interact with faculty, staff, students, alumni, visitors, or outside agencies to relay University information, policies, procedures, and activities. This includes mail, email, faxes, and telephone messages.
  • Prepare, mail-out, and compile data necessary for programmatic functions, accreditation, etc.
  • Prepare various types of media for course related materials for distribution to students.
  • Assist in planning, coordinating, and setting up for student experiences (e.g., residency weeks and pinning ceremonies).
  • Works under the direction of and in collaboration with the Senior Academic Program Assistant on various programmatic duties as assigned.
  • Act as a back-up to Senior Academic Program Assistant and/or university Customer Service Coordinator when needed.
  • Other responsibilities as assigned.

OTHER DUTIES AND RESPONSIBILITIES

May perform other duties and responsibilities that management may deem necessary from time to time.

POSITION IN ORGANIZATION

REPORTS TO: Assistant Academic Program Director or Program Director

POSITIONS SUPERVISED: This position has no direct reports but may manage student worker schedules and timesheets, if assigned.

TECHNICAL, MANAGERIAL, & PEOPLE SKILLS REQUIRED

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbents will be evaluated, in part, based on performance of each essential function. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Excellent communication skills, both verbal and written, including communicating with tact and discretion.
  • Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint.
  • Ability to maintain confidentiality.
  • Must have excellent project management skills, the ability to manage competing priorities, and the ability to build and maintain strong partner relationships.

EDUCATION and/or EXPERIENCE

  • Minimum of three years of experience as an administrative assistant.
  • Minimum of high school diploma or equivalent (bachelor's degree or vocational training in office skills preferred).
  • Willingness to work a flexible schedule when required.
  • Experience with project management
  • Demonstrated ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff/faculty, and co-workers.

TRAVEL

Position may be required to travel.

BUSINESS COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

  • Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
  • Being Resilient: Rebounding from setbacks and adversity when facing difficult situations.
  • Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
  • Drives Results: Consistently achieving results, even under tough circumstances.
  • Innovation: Creating new and better ways for the organization to be successful.
  • Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
Skills:

TECHNICAL, MANAGERIAL & PEOPLE SKILLS REQUIRED · Excellent communication skills, both verbal and written, including communicating with tact and discretion. · Intermediate to advanced experience with Microsoft Office products such as Windows, Word, Excel, PowerPoint. · Ability to maintain confidentiality. EDUCATION and/or EXPERIENCE · Minimum of three years of experience as an administrative assistant. · Minimum of high school diploma or equivalent (bachelor's degree or vocational training in office skills preferred). · Willingness to work a flexible schedule when required. · Must have excellent project management skills, the ability to manage competing priorities, and the ability to build and maintain strong partner relationships. · Demonstrated ability to establish and maintain positive working relationships with the public, supervisors, students, professional staff/faculty and co-workers.

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