Job Listings

Program Coordinator

Company:
The University of Arizona
Job Location:
Tucson, Arizona
Category:
Administrative Assistants

Posting Number: req7818

Department: Agric Extension Administration

Location: Main Campus

Address: 1140 E South Campus Dr, Tucson, AZ 85721-0036 USA

Position Highlights

The Program Coordinator will perform general coordinating and administrative functions, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, coordinating calendars, meeting scheduling and arrange logistical support, organizing and maintaining information, and composing correspondence. This position will be highly-motivated, work independently, possess strong communication and interpersonal skills to support the Cooperative Extension agricultural apprenticeship program.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Employee COVID-19 Vaccine Requirement

All University employees are required to submit documentation demonstrating they are fully vaccinated for COVID-19 as a condition of employment unless granted a religious or disability/medical accommodation. New hires must submit their COVID-19 vaccine documentation or accommodation request no later than one week after their hire date or by January 18th, 2022, whichever occurs later. To learn more about the employee COVID-19 vaccine requirement, submitting vaccine documentation, and/or requesting an accommodation, please visit https://hr.arizona.edu/content/employee-covid-19-vaccine-requirement.

Duties & Responsibilities

1. Program Coordination:

  • Develop procedure to inform and recruit candidates for the apprenticeship program
  • Schedule and facilitate stakeholder meetings, to include event planning, venue and catering scheduling
  • Schedule candidate interviews with Arizona agricultural businesses
  • Facilitate the hiring process
  • Process the company invoicing and intern payment process
2. Financial Administration/Reporting:
  • Monitors and approves department program expenditures ensuring that budget allocations are not overspent.
  • Reviews and monitors account activity, budgets, and balances for appropriate spending and compliance with the Program directives and UA policies and regulations.
  • Request, review, process and/or approve day-to-day business transactions such as invoicing, cash receipts, disbursement vouchers, travel expense reimbursements, and payment requests with accuracy, completeness and in compliance with University policies and procedures.
3. Correspondence and communications:
  • Facilitate smooth communication within department, university colleagues, and external parties. Handles confidential and delicate matters related to personnel matters and business affairs.
  • Prepare and distribute meeting minutes and correspondence.
  • Compose organizational correspondence.
  • Gather, compile, verify, analyze and prepare information for use in documents such as memos, letters, reports, speeches, presentations, and news releases.
  • Ability to monitor and navigate social media venues
  • Excellent communications skills

Minimum Qualifications

  • Up to 1 year of relevant work experience required.
  • Bachelor's degree or equivalent advanced learning attained through experience required.

Preferred Qualifications

  • Experience working with commodity groups, public stakeholders, and businesses.
  • Experience with Social Media
  • Experience with Microsoft Office Suite

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Agriculture and Extension

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $21.63

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade

7

Career Stream and Level

PC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates

Jennifer Gardner Smith

jmgardne@email.arizona.edu

520-621-7201

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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