Job Listings

Senior Director of Administration, Budgets, and Planning

Company:
Fordham University
Job Location:
New York, New York
Category:
Business and Financial Services

Senior Director of Administration, Budgets, and Planning

Faculty of Arts and Sciences, Rose Hill

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

POSITION SUMMARY:

The Senior Director of Administration, Budgets, and Planning supports the Dean of Arts and Sciences Faculty/AVP of Arts and Sciences in providing effective oversight of administrative functions, data analysis, strategic planning, budgeting, and financial management. In this role, the Senior Director 1/ manages the administrative functions of the A&S areas, including FAS Departments, Programs, and Centers, 2/ manages the budgets and financial operations of the Office of the AVP of Arts and Sciences and the A&S Departments, Interdisciplinary Programs, and Centers, 3/ provides support for joint strategic financial planning of A&S area budgets (including collaboration with FCLC, FCRH, and GSAS) and supports the design and implementation of coordinated Arts & Sciences initiatives, and 4/ liaises with the Provost’s Office as well as other financial and administrative offices, including Finance, Procurement, and Human Resources.

RESPONSIBILITIES:

  • Supports the Dean of A&S/AVP for A&S in financial and administrative functions, managing all non-academic personnel resources of A&S, including budgets, space, planning, analysis, etc.
  • Coordinates the collaborative financial and planning efforts of the A&S Finance Directors/Managers in the Fordham College Lincoln Center, Fordham College Rose Hill, and the Graduate School of Arts and Sciences to support a coordinated financial strategy for Arts and Sciences. Supports the BPREP processes for A&S overall, working with the four Deans’ individual budget-support staff. Oversees, maintains, and prepares annual budget requests including new initiatives for A&S area budgets (FAS, GSAS, FCRH, FCLC).
  • Provides guidance to 20 A&S Chairs and approx. 30 Directors on financial and administrative functions, including budget management, hiring, onboarding, and supervision of non-instructional staff.
  • Provides training and oversight to A&S support staff in departments and programs in the implementation and management of FAS policies, technical and procedural information, as well as administrative processes and procedures employed by the University.
  • Manages the allocation of faculty office and administrative space allotments to A&S Departments, Centers, and Interdisciplinary Programs on both campuses.
  • Participates in the planning of new A&S initiatives by providing data analysis, forecasting, and other supporting reports.
  • Supports the analysis of A&S faculty composition, including tenure track authorizations, non-tenure track hiring, adjuncts, faculty leaves, and factors impacting faculty course load.
  • Tracks faculty absences due to internal and external fellowships, medical and other leaves, retirements, and resignations.
  • Tracks reported faculty teaching loads; within FAS policy guidelines, records faculty course reductions and overload requests.
  • Tracks gap funding and salary savings from faculty leaves.
  • Coordinates department and program administrative nominations (chairs, associate chairs, and program directors); processes and tracks compensation for these administrative appointments including, where applicable, stipends, course releases, and/or research or other support.
  • Maintains faculty recruitment budget, which includes communication of dollar limits and reimbursement requirements to A&S Chairs.
  • Designs, implements, and analyses the effectiveness of FAS funding programs including:
    • Academic Travel
    • A&S Deans’ Challenge Grants
    • Supplemental Lab Supply Program
  • Manages the FAS/ GSAS Teaching Credits program, including the distribution of GSAS mentoring reports and course reduction requests from Department Chairs.
  • Analyzes A&S area and department budgets for efficiencies and opportunities to maximize University resources in support of a unified A&S vision.
  • Provides Banner Fund training and support to A&S Deans, Department Chairs, and Interdisciplinary Program Directors and serves as liaison to other University financial offices (Human Resources, Finance, and Procurement).
  • Participates in University budget meetings in support of A&S Deans.
  • Coordinates department and program requests for the coming year from annual review submissions.
  • Maintains, communicates, and updates the FAS Disaster Recovery plan (operational procedures and forms that permit vital office functions to continue under extraordinary circumstances).
  • Supervises the FAS Executive Secretary and graduate interns/student workers.
  • Manages prioritizing projects, tracks strategic initiatives and annual goals.
  • Supervises and prepares special reports such as annual reports.
  • Approves, with Dean’s oversight, all FAS fiscal transactions and maintains necessary accounting records.
  • Handles issues related to the day-to-day financial operations of the Office of FAS and serves as liaison to other University financial offices (Human Resources, Finance, and Procurement).

QUALIFICATIONS:

  • Master’s Degree or equivalent professional experience in a relevant field is required.
  • An MBA, a master’s degree in Finance, Management, Public Administration, or a similar field preferred.
  • 10+ years of experience in administration and financial management, including 5+ years of experience in higher education.
  • Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

FLSA CATEGORY: Exempt

START DATE: ASAP

SEND LETTER AND RESUME TO: fas@fordham.edu

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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