Administrative Support Assistant III (Multiple Positions)
Posting Number: req7448
Department: Lunar and Planetary Laboratory
Location: Main Campus
Address: Tucson, AZ USA
Position HighlightsPlease note: This posting has been updated in its number of vacancies from 1 to 2. The Lunar and Planetary Lab is seeking a skilled Administrative Support Assistant III to provide support to multiple members of the faculty and their research teams. The position requires an individual who can work independently and tackle the complexities of a research environment. The successful applicant must be someone who is highly motivated, energetic, a self-starter and excellent team player.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Assist in the resolution of administrative and business
matters that supports the research programs.
- Coordinate with the business manager for pre-award
processing of submitting proposals to federal sponsors. Includes participation in the development
- Research vendors for purchase of complex scientific
materials and equipment purchases. Prepares supporting documents for purchases and submits required
documents for p-card reconciler.
- Coordinates pre-travel arrangements and processes
- Assist and support scientific meetings.
- Assists Grants and Contracts Manager with budget management,
including notifying faculty of submission deadlines and progress reports.
- Provides explanation of established policy and procedure to
LPL faculty and their research team.
- May provide support to teaching faculty, including scanning
notes, preparation of course exams requiring confidentiality.
- Other related administrative duties as assigned.
- Must have strong communication skills, develop and maintain good working relationships.
- Must have ability to multi-task and handle interruptions.
of 5 years of relevant experience required.
school diploma or equivalent, or equivalent learning attained through
- Experience and skill in organizing and establishing priorities.
- Experience with Excel and Microsoft Office products.
- UAccess (PeopleSoft) experience.
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Organizational Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: DOE
Compensation Type: hourly rate
Career Stream and Level
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 2
Contact Information for Candidates
Glinda Davidson email@example.com
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.