Job Listings

Associate Athletic Director for Development

Company:
University of Wisconsin - Green Bay
Job Location:
Green Bay, Wisconsin
Category:
Development and Fundraising
JOB DETAILS:

WORKING TITLE: Associate Athletic Director for Development

UW SYSTEM OFFICIAL TITLE: Gifts Officer

POSTING DATE:  November 15, 2021

ESSENTIAL JOB FUNCTIONS: 

This position reports to the Director of Athletics with a dotted reporting line to the Vice Chancellor of Advancement and identifies, qualifies, cultivates, and solicits individuals and organizations for philanthropic support of the University of Wisconsin-Green Bay. The Associate AD builds relationships, solicits and secures gifts and pledges, and provides regular stewardship of donors and their gifts. The Associate AD raises funds in support of the University’s Phoenix Athletic program.

This position includes the following responsibilities:

  • Identify, qualify, cultivate, and solicit donors and prospective donors for philanthropic gifts in support of Phoenix Athletics.
  • In consultation with the Vice Chancellor for University Advancement and Director of Athletics, develop and actively manage a portfolio of 100 to 150 assigned donors and prospects for principal gifts ($1 million and greater), major gifts ($25,000 and greater), leadership annual gifts ($1,000 and greater), and planned gifts (bequest commitments, charitable remainder trusts, etc.). Prepare a fundraising moves management strategy for each assigned donor and prospect. Meet in person with these alumni, friends, businesses and foundations, and communicate with them regularly throughout the year.
  • Meet or exceed annual performance goals and expectations, including: Number of personal visits; number of gifts solicited and received; dollar amounts solicited and received; number of new major-gift prospects visited and qualified. Each year, have 175 to 225 personal visit appointments with donor and prospects.
  • Meet with donors and prospects at least 33% (one-third) of the time, the equivalent of at least 80 full work days per year. Most of these individuals and organizations are located in Green Bay, Milwaukee, Madison, other cities and regions of Wisconsin, and the Chicago and Minneapolis-St. Paul areas.
  • Meet with donors and prospects to build relationships and discuss and assess their: (1) personal interests that may correlate with fundraising priorities of UW-Green Bay and Phoenix Athletics; (2) financial capacity to make gifts; (3) propensity and desire to be philanthropic in support of Phoenix Athletics. Present the case for support and gift/naming opportunities. When appropriate or requested, write gift proposals and present them to donors and prospects. Solicit gifts and explain the various ways donors can make gifts. Follow up in a timely manner to secure gift commitments.
  • Oversee annual Phoenix Fund Drive and all relevant communication/materials. Responsible for phoenix fund revenue budget of $500,000-$1,000,000+ annually.
  • In consultation with the Vice Chancellor for University Advancement, determine when the Chancellor should be requested to meet with a donor or prospect who is indicating interest in making a principal or major gift and would likely make a gift commitment by being personally visited and asked by the Chancellor. Plan an effective strategy for engaging the Chancellor with the donor or prospect.
  • Be the liaison for donors and prospects with Phoenix Athletics (through the Director of Athletics) and programs they want to support. As prudent and per the wishes of the donor, collaborate with the Athletic Director to strategically engage and move the donor towards making a gift commitment.
  • Maintain up-to-date, accurate records of donors and prospects in the Raiser’s Edge computer records system. On a daily basis, enter contract reports of all meetings with donors and prospects, substantive telephone conversations, personal letters, personal gift solicitations/proposals, etc. Update information about donor and prospect assignments, qualification/disqualification of donors and prospects, and current and planned proposals.
  • Actively participate in the University Prospect Coordination System.
  • Serve as a member of the Athletics senior leadership team.
  • Attend University Advancement staff meetings in person or while traveling via Skype, telephone conference call, etc.
  • Attend University donor & Athletic events.
  • Assist in the public recognition and stewardship of donors. Promptly write thank-you notes and letters to assigned donors who make new gifts and pledges.
  • Participate in professional development opportunities to learn about new trends, new techniques, and new ideas for being a highly productive and effective development officer.
  • Keep the Director of Athletics and Vice Chancellor for University Advancement regularly updated about visits with donors and prospects, trips, gift solicitations, and progress toward achievement of performance goals.
  • Supervise multiple sport programs including annual coach performance evaluations, student-athlete experience/welfare, and overall program direction.
QUALIFICATIONS:

MINIMUM QUALIFICATIONS:

  • Bachelor's degree from an accredited college or university at time of application 
  • 4 years of experience in fundraising and/or recruitment, sales, marketing, etc. 
  • Proven track record in fundraising and/or sales 
  • Possession of or eligibility to obtain a valid driver's license upon appointment 

 PREFERRED QUALIFICATIONS:

  • Demonstrated experience in cultivation, solicitation, and relationship building 

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

CAMPUS INFORMATION:

Established in 1965, UW-Green Bay is a public institution serving 8,970 undergraduate, graduate and doctoral students and 95,000 continuing education learners each year. We educate students from pre-college through retirement and offer 200+ degrees, programs and certificates. UW-Green Bay graduates are resilient, inclusive, sustaining and engaged members of their communities, ready to rise to fearlessly face challenges, solve problems and embrace diverse ideas and people. With four campus locations in Marinette, Green Bay, Manitowoc, and Sheboygan, the University welcomes students from every corner of the world. In 2020, UW-Green Bay was the fastest growing UW school in Wisconsin. UW-Green Bay works to ensure faculty and staff achieve their full potential as valued employees with its commitment to creating an environment that recognizes, values and respects the differences we all bring to the workplace, allowing everyone to do their best work. Employee testimonials can be found at #WhyUWGB.  For more information, visit www.uwgb.edu.

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community website. For Campus Safety information, see our University Police website and our Annual Security Report. This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. Please contact the Office of Human Resources at (920) 465-2390 if you would like a paper copy.

SPECIAL NOTES:

Some overnight travel is required. Some work and travel during evenings and weekends is required to visit donors and/or attend meetings and events. 

Position is a full-time Academic Staff appointment.  Official transcripts of the highest degree achieved will be required of finalist(s). A criminal conviction investigation will be conducted on the finalist(s). In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The University of Wisconsin-Green Bay is an Affirmative Action Equal Employment Opportunity employer committed to achieving a diverse workforce and to maintaining a community that welcomes and values a climate supporting equal opportunity and difference among its members. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, genetic information, national origin, ethnicity, citizenship status, veteran or military status (including disabled veteran, recently separated veteran, other protected veteran, or Armed Forces service medal veteran status), age, or disability.

TO ENSURE CONSIDERATION:

Please submit application materials by Sunday, December 5, 2021. 

ADDITIONAL INFORMATION:

SALARY INFORMATION

Competitive salary commensurate with qualifications and experience.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

BENEFIT DETAILS

The UW System provides an excellent benefits package to meet the diverse needs of its employees.  This includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts.  We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately and employees are fully vested after 5 years of service.  The UW System also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition, employees receive several types of paid leave benefits, which are prorated for employees working less than 100%.  This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually.  Employees earn 13-27 days of vacation each year, depending on years of service and employment type.

For more details, please review the benefit quick guide linked below:

TO APPLY:

Select the job title for which you are applying.  Click the "Apply for Job" button.  You must create an account and login before you can apply.  If you are already a registered user, input your "User Name" and "Password” and select "Sign In."  If you have not yet registered, click on "Register Now" to begin the registration process. 

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

  • Cover letter specifically addressing qualifications for the essential job functions
  • Resume
  • Names and contact information for three references

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Jodi Kazik
Phone:  (920) 465-2116
Email:  kazikj@uwgb.edu

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