Administrative Assistant Office of the Senior Vice President for University Advancement
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.Job Description
The Administrative Assistant reports to the
Associate Director, Office of the Senior Vice President for University
Advancement and is responsible for providing administrative and secretarial
support to the Senior Vice President and his Office. Primary
responsibilities include developing and employing efficient work procedures to
ensure a smooth office operation, such as screening of incoming telephone calls
and e-mails; scheduling appointments and meetings; preparing correspondence,
administrative memoranda and reports; producing and distributing donor visit
reports and notes from meetings; maintaining an effective electronic and paper
filing system and other organizational systems as required; coordinating with
stewardship, research and prospect managers for briefing materials and
arranging travel for both the Sr. Vice President and the President to include
detailed itineraries; assisting with projects, including entering and
maintaining donor and prospect data into development databases, and
proofreading documents prepared for the Sr. Vice President's signature.
Also involves extensive independent contact with volunteers, donors, University
officers, administrators and trustees and their assistants to arrange meetings
and solicitation calls on behalf of the Senior Vice President and the
President. Performs related duties as required.
Department: 030001 - Sr VP University Advancement
Position: 00009583 - Administrative Assistant, Sr. VP
Full-Time Equivalent Hiring Range: $47,500 to $59,350; salary
commensurate with relevant experience.
This position requires 3-5 years of
increasingly responsible administrative experience in a professional setting;
strong interpersonal and organizational skills with attention to detail and
accuracy; excellent oral and written communications skills including effective
phone communication skills; accurate typing skills; a working knowledge of
Google Suite and Windows PC, including Microsoft Office, and familiarity with
Customer Relationship Management databases; exceptional proofreading; strong
attention to detail; a commitment to accuracy; familiarity with Zoom Video
Conference; and adept at handling multiple tasks and working well within deadlines.
Also requires good judgment, discretion in handling confidential materials,
ability to work independently without close supervision, and flexibility to
work beyond the regular hours of the workday when necessary. Candidate
must possess solid knowledge of grammar and punctuation.
Requires a high school diploma, bachelor's degree
preferred. Candidates should be highly motivated to work in a fast-paced
environment that will require some night and evening work.
Must be a team player who is highly motivated and dedicated
to the goals of advancing higher education and have an appreciation for Jesuit
Catholic education and the goals and values of Boston College.
The office of University Advancement supports the mission of
Boston College by promoting a culture of inclusion that values each individual.
Our recruiting practices support that commitment to build diverse teams
reflecting our community; students, alumni, parents and friends of Boston
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
- Tuition remission for Employees
- Tuition remission for Spouses and Children who meet eligibility requirements
- Generous Medical, Dental, and Vision Insurance
- Low-Cost Life Insurance
- Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
- Paid Holidays Annually
- Generous Sickand Vacation Pay
- Additional benefits can be found onhttps://www.bc.edu/employeehandbook
Boston College conducts background checks including education, and verifies COVID-19 vaccination as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status.To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/offices/diversity.
Boston College's Notice of Nondiscrimination can be viewed athttps://www.bc.edu/nondiscrimination.